Administrative Coordinator 1-4

State of Louisiana; Monroe (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

State of Louisiana is seeking a Maintenance Clerk in Monroe, LA, serving multiple parishes. The role requires independent work with routine guidance and involves handling confidential files, payroll audits, and extensive SAP/Agile Assets activity.

The incumbent will prepare daily work reports, manage office tools, and support district maintenance operations while following state policies and procedures. Monday–Thursday schedule may apply, with compensation determined by qualifications and

Qualifications

• No experience is required; minimum qualifications are set by the State Civil Service.
• Ability to maintain confidential files on employees and records.
• Proficiency with SAP, Agile Assets (LaGOV), and Microsoft Office.
• Ability to type and operate standard office equipment.

Responsibilities

• Prepare, enter, and edit Daily Work Reports for Highway Foreman and staff, including materials, equipment, and man-hours.
• Maintain confidential files on employees and payroll-related data for audits and reviews.
• Prepare payroll audit packages for District Business Office review.
• Use SAP modules (Plant Maintenance, PTMW, MIGO, IW21, IW31) and Agile Assets; enter data accurately.
• Assist with emergency/disaster support activities and other duties as needed.

Skills

SAP knowledge

Agile Assets La.GOV

Microsoft Office

Typing

Two-way radio

Tools

SAP

eProcurement

Agile Assets (LaGOV)

Microsoft Office

Job description

About This Job

This position is in District 05/Mechanic Shop/Unit 550 Ouachita Parish/ Monroe, LA it serves nine parishes of the Department of Transportation and Development and reports directly to the Mechanic Supervisor B. This position functions as Maintenance Clerk in a District wide or Parish wide Maintenance office. The incumbent must be self-motivated and able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise.

Candidates with the following specialized knowledge, skills, and abilities are encouraged to apply:

• Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Performance Planning and Review forms.
• A working knowledge of SAP, (Plant Maintenance, PTMW, MIGO, IFCU, IW21-Notification, and IW31-Work Order), Agile Assets (La.GOV), and Microsoft Office software.
• Ability to type, use a two-way radio, personal computer, fax machine, copier, PDAs, and printers.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction - The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

To visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Annual Plannings and Performance Evaluation System.
• Be proficiently skilled with working knowledge of SAP- (Plant Maintenance, PTMW, MIGO, FV60, IFCU, IW21- Notification and IW31- Work Order), eProcurement, Agile Assets (LaGOV), and Microsoft Office software.
• Prepares, enters, and edits Daily Work Reports for Highway Foreman and other maintenance unit staff, which includes information on materials and equipment used, as well as, man hours spent in the Agile Assets, Plant Maintenance, and PTMW systems.
• Prepares and submits payroll audit package for review and audit by the District Business Office.
• May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.

Position-Specific Details:

• Appointment Type: Probational/Promotional
• Career Progression: This position participates in a Career Progression Group
• Work Schedule: Monday-Thursday from 6:00 AM to 4:30 PM
• Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information

Dillon Evans

Transportation Operations Manager

[phone]

[e-mail]

"The Louisiana Department of Transportation and Development (DOTD) does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Additionally, DOTD serves as a model employer for individuals with disabilities."

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others