Administrative Coordinator 1-3

State of Louisiana; Independence (LA); On-site; USD 35,000 - 42,000; Full time

Job summary

Lallie Kemp Regional Medical Center in Independence, LA is seeking an Administrative Coordinator 1-3 to work in the Warehouse. The role involves processing supply orders, unloading shipments, stocking items, and supporting purchasing and accounts payable as needed.

Ideal candidates will follow directions, communicate clearly, and focus on service to internal customers. No prior experience is required, with mandatory training provided by the hospital.

Qualifications

• No experience or training required.
• Ability to lift heavy boxes repeatedly and to climb ladders to access items.
• Ability to operate forklift, pallet jack and golf cart safely.

Responsibilities

• Review online requisitions and enter supply orders as directed by Warehouse supervisor.
• Unload supplies from carriers and stage them in Warehouse areas using equipment.
• Manage stock requests from hospital departments and stock shelves accordingly.
• Assist Purchasing and Accounts Payable as needed.
• Attend mandatory training and hospital policy briefings.
• Perform other duties to ensure department coverage.

Skills

Accepting direction

Communicating effectively

Customer focus

Policy compliance

Job description

Lallie Kemp Regional Medical Center is a 24-bed acute care critical access hospital serving the Florida Parishes region of Southeast Louisiana. We offer a wide range of services, including general surgery and a 24-hour emergency department. At Lallie Kemp Regional Medical Center, we are able to bring you a wide range of services close to home, provided by a network of board-certified physicians.

This Administrative Coordinator 1-3 position is located in the Warehouse.

This position requires the ability to lift heavy boxes on a routine basis, the ability to climb up and down ladders to retrieve inventory items from Warehouse shelves, the ability to reach overhead to retrieve items, and the ability to safely operate a forklift, pallet jack, and golf cart to transport Warehouse supplies.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Reviews the online Peoplesoft generated Reorder Report to identify supplies needed for replenishment. Enters online Peoplesoft requisitions for supply orders at the direction of the Warehouse supervisor.
• Enters online Peoplesoft requisitions for supply orders at the direction of the Warehouse supervisor.
• Responsible for manually unloading supplies from carriers such as: Fed-Ex, UPS, freight trucks, etc. Ability to operate a forklift, pallet jack, and golf cart in the process of unloading supplies and staging them within the Warehouse or designated area.
• Manages Stock Requests(SRs) from various Departments throughout the Hospital. Utilizing a printed copy of a Department’s request for inventory items, stocks carts with the items from the designated storage areas within the Warehouse.
• Incumbent will be required to assist the Purchasing and Accounts Payable Departments as issues arise.
• Attends Educational In-Services, Mandatory Training and Annual Review as required by hospital policy and procedure or deemed necessary by supervisor.
• Any and all other duties as assigned to include ensuring departmental coverage.

Position-Specific Details:

About this job: The Administrative Coordinator 1-3 is a full-time probational appointment.

Work Location: This Administrative Coordinator 1-3 position is located in the Warehouse.

Work Hours: Monday -Friday 8am-4:30pm.

Career Progression: As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 1-3 depending on the level of experience of the selected applicant(s).

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.