Administrative Coordinator #01261

Virginia Department of Agriculture and Consumer Services; Richmond (VA); On-site; USD 46,000 - 72,000; Full time

Job summary

The Virginia Department of Agriculture and Consumer Services is seeking an Administrative Coordinator to provide professional, executive support to the Division of Consumer Protection. You will support the Division’s Director and Deputy Director, manage policies and regulations, and coordinate projects to protect consumers and the public.

Responsibilities include research, reporting, procurement, and supervising division admin duties.

Qualifications

• Proficiency with MS Office Suite.
• Ability to handle sensitive information and deadlines.
• Experience with regulatory or executive support preferred.
• Strong written and oral communication skills.

Responsibilities

• Provide executive support to the Division Director and Deputy Director.
• Research, prepare technical documents and reports.
• Ensure deadlines are met and progress tracked.
• Supervise division administrative duties and staff if needed.

Skills

Administrative procedures

Customer service

MS Office Suite

Data handling

Education

H.S. Diploma/GED

Job description

Title: Administrative Coordinator #01261

State Role Title:Gen Admin Supv I/Coord I

Hiring Range: $45,739 - $72,000

Pay Band: 4

Agency: Virginia Department of Agriculture

Location:VDACS CENTRAL HEADQUARTERS

Agency Website:https://www.vdacs.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Agriculture and Consumer Services is seeking an Administrative Coordinator to provide professional, executive support to the Division of Consumer Protection (DCP). The Administrative Coordinator will provide direct support for the Division’s Director and Deputy Director, who are responsible for the protection of the economic, health, safety and other interests of agriculture, agribusiness, business, consumers and the general public in support of the Agency mission and strategic plan through the activities of four major program areas. These program areas include charitable solicitations and regulatory programs, charitable gaming, weights and measures, plant industry services, and pesticide services. The Administrative Coordinator will provide support and research to all of the program areas with developing, implementing, and interpreting policies, regulations, and legislation; conducting research and preparing technical documents and reports; ensuring deadlines are met and progress is tracked for initiatives, projects, reports, and other crucial work; procuring supplies and items using state procurement procedures; leading special projects for the division and program areas; providing routine administrative assistance; and interacting with a wide variety of customers both internal and external to the organization. Additionally, this position may supervise division administrative duties and staff. The Administrative Coordinator will be responsible for fielding customer inquiries and routing to the most suitable staff member. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth’s telework policy.

Minimum Qualifications

Comprehensive knowledge of current business and administrative procedures, related to executive or regulatory offices. Understanding and experience with the standard legislative and regulatory processes. Exceptional customer service skills and superior oral and written communication skills to include proper use of grammar, spelling and punctuation while independently composing letters, reports, and the formatting of regulations. Proficiency with the full MS Office Suite. Ability to handle sensitive and confidential information; to analyze, organize, prioritize, expedite and track workloads; to interact professionally with a variety of agency staff, government officials and the public; to purchase and procure supplies and equipment; and to work in a fast paced and sometimes stressful environment while effectively handling multiple tasks. Proven experience with conducting research and creating reports on specific regulatory topics; interpreting and applying policies and procedures; managing projects and administrative processes; and working independently while exercising sound judgment and decision making. Must be a team player and display effective leadership abilities. H.S. Diploma/GED required.

Additional Considerations

Current/recent work experience in an executive level administrative support position in a regulatory environment is desired. A combination of related education, training and experience indicating possession of the preceding knowledge, skills, and abilities to include knowledge of agriculture, public or business administration, professional or executive level administrative support, or a related field. Experience with consumer protection and formal supervisory experience is also preferred. An equivalent combination of training and experience indicating possession of the preceding knowledge and abilities may substitute for this education and experience.

Special Instructions

The Immigration Reform and Control Act requires that before we can legally employ an individual, we must verify both the identity and employment authorization of the individual. VDACS uses Form I-9 to satisfy this requirement. Form I-9, instructions, and the List of Acceptable Documents can be found at https://www.uscis.gov/i-9. VDACS does not offer sponsorship for employment purposes; therefore, the selected candidate will need to provide acceptable documents in accordance with Form I-9 (use link above for more details). Additionally, VDACS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional assistance with this requirement, please contact [e-mail].

Final candidate must successfully complete a fingerprint-based criminal background check.

If you have been affected by DHRM Policy 1.30 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Contact Information

Name: Human Resources

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.