Administrative Coordinator #01228

Virginia Department of Agriculture and Consumer Services; Richmond (VA); On-site; USD 46,000 - 65,000; Full time

Job summary

Virginia Department of Agriculture and Consumer Services seeks a Division Administrative Coordinator to support the AFIS program areas and leadership, including the State Veterinarian and Deputy Director. The role emphasizes project leadership, policy interpretation, and routine administrative tasks across laboratories, inspections, animal welfare, and veterinary services.

The position requires strong communication, regulatory knowledge, and proven supervisory capabilities, with potential

Qualifications

• Experience with MS Office Suite and ability to prepare letters, reports, and regulatory documents.
• Exceptional customer service, and strong oral and written communication skills.
• Ability to research regulatory topics, interpret policies, and prepare technical documents.
• Proven capacity to manage projects, supervise administrative processes, and handle confidential information.

Responsibilities

• Provide professional administrative support to the Division AFIS, including the State Veterinarian and Deputy Director.
• Supervise division administrative duties and staff; lead special projects.
• Develop, implement, and interpret policies, regulations, and legislation; prepare technical documents and reports.

Skills

MS Office Suite proficiency

Customer service

Written and verbal communication

Regulatory knowledge

Research and report writing

Education

High School Diploma or GED

Job description

Title: Administrative Coordinator #01228

State Role Title:Gen Admin Supv I/Coord I

Hiring Range: $45,739 - $65,000 annually

Pay Band: 4

Agency: Virginia Department of Agriculture

Location:VDACS CENTRAL HEADQUARTERS

Agency Website:https://www.vdacs.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Agriculture and Consumer Services, is seeking a Division Administrative Coordinator to provide professional support to the Division of Animal and Food Industry Services (AFIS), including the State Veterinarian and Deputy Director, who are responsible for monitoring animal health and welfare and ensuring food safety statewide through the activities of five major program areas. These areas include agricultural laboratories, food safety & dairy inspection, meat inspection, animal welfare, and veterinary services. Duties include providing support and research to all of the program areas by assisting in the development, implementation, and interpretation of policies, regulations, and legislation; conducting research and preparing technical documents and reports; leading special projects for the division and related programs; providing routine administrative assistance; and interacting with a wide variety of customers both internal and external to the organization. Additionally, this position will supervise division administrative duties and staff. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth's telework policy.

Minimum Qualifications

Comprehensive knowledge of current business and administrative procedures as related to those of an executive or regulatory office as well as of standard legislative and regulatory processes. Exceptional customer service skills and superior oral and written communication skills to include proper use of grammar, spelling and punctuation while independently composing letters, reports, and the formatting of regulations. Proficiency with the full MS Office Suite. The ability to handle sensitive and confidential information; to analyze, organize, prioritize, expedite and track workloads; to interact professionally with a variety of agency staff, government officials and the public; and to work in a fast paced and sometimes stressful environment while effectively handling multiple tasks. The proven ability to research and report on specific regulatory topics; interpret and apply policies and procedures; manage projects and administrative processes; and work independently while exercising sound judgment and decision-making. The selected applicant must be a team player and display effective leadership abilities. H.S. Diploma/GED required.

Additional Considerations

A combination of related education, training, and experience indicating possession of the preceding knowledge, skills, and abilities to include knowledge of animal welfare, agriculture, public administration, business administration, or a related field along with additional supplemental coursework. Current/recent work experience in an executive level administrative support position in a regulatory environment is desired. Formal supervisory experience preferred.

Contact Information

Name: Human Resources

Phone: [phone]

Email: [e-mail]