Administrative Coordinator

Side Hamburg; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to join their innovative team. This role involves a variety of administrative tasks, ensuring smooth operations within the learning center. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills. You'll manage office administration, support academic operations, and maintain vendor relationships. This is a fantastic opportunity to grow professionally in a dynamic environment that values teamwork and collaboration. If you thrive in a fast-paced setting and are eager to contribute to a meaningful mission, this position is perfect for you.

Benefits

401k

Health Insurance

Vision Insurance

Dental Insurance

Qualifications

• Bachelor's degree in related majors required.
• 0-2 years of experience in administration or customer service preferred.

Responsibilities

• Manage office administration tasks including document handling and vendor management.
• Provide academic support and maintain inventory records for supplies.

Skills

Organizational Skills

Communication Skills

Customer Service

Project Management

Attention to Detail

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

Think Academy US (www.TheThinkAcademy.com), a 100% owned subsidiary of TAL Education Group (NYSE: TAL), is a recently established education technology (Ed-Tech) company providing K-12 extra-curricular learning services through science and technology. At Think Academy, we aim to foster local children’s ability to think critically, strengthen their logic skills, and help them fulfill their goals through innovative teaching techniques. We believe Love and Technology can make education better. Each week, more than 6 million students are enrolled in TAL's online and offline education platform.

Your Role:

Think Academy U.S. is seeking an organized Administrative Coordinator with excellent communication skills, strong organizational abilities, and proficiency in office software. The Administrative Coordinator will be responsible for a variety of administrative tasks, including but not limited to general office administration, academic operation, document handling, shipping coordination, vendor and facilities management, IT and equipment maintenance, procurement, and financial assistance. The ideal candidate will be a dynamic, personable, energetic individual who is highly detail-oriented, self-motivated, and quick to learn. This person should also be able to establish efficient cross-departmental collaboration with other departments and leaders.

As an Administrative Coordinator, your responsibilities include:

• Maintaining a clean and organized office environment by regularly inspecting facilities and equipment for cleanliness and functionality, promptly addressing any maintenance needs.
• Managing the learning center MIS system and providing overall academic support.
• Collaborating with the team to handle printing, mailing, shipping, and logistics.
• Promptly addressing inquiries via phone calls or email from our customers, providing information about logistics for learning materials and resolving any issues they may encounter.
• Maintaining strong relationships with other departments by providing excellent administrative service and support, responding swiftly and professionally to any queries or concerns they may have.
• Maintaining inventory records, ordering supplies, and managing procurement for office and academic operations.
• Continuous communication and relationship management with new and ongoing vendors.
• IT equipment management and maintenance, including shipping, retrieval, inventorying stock, and registering employee usage.
• Managing the financial system and providing comprehensive expense and financial analysis.
• Assisting with various academic administration projects and performing additional duties as needed.

Work Hours:

• 10:00am - 7:00pm
  • 12:00pm - 1:00pm Lunch Break

What We’re Looking For:

• Bachelor’s degree in related majors.
• 0-2 years of industry experience in administration, office management, school & academic management, or customer service is highly preferred.
• Working knowledge of Microsoft Office Suite (e.g., Excel, Email, PowerPoint, Word, etc.).
• Highly customer-oriented, organized, and possessing high-level attention to detail; ability to deal with multiple deadlines and stakeholders.
• Supreme project management ability demonstrated by experiences with end-to-end process or project ownership.
• Great communication and interpersonal skills with both inside and outside stakeholders and customers; good at building interpersonal relationships.
• You LOVE working in teams. You have experience leading and working on cross-functional teams, including evidence of: comfort with complexity and ambiguity; curiosity and open-mindedness; informal leadership/persuasion; perseverance.
• Able to independently drive a personal vehicle to vendor's warehouse, post office, bank, or other business-related locations (not mandatory). Having your own transportation will be considered an asset!
• Fluency in both English and Mandarin is preferred.
• Professional Growth: Sharpen your communication, strategic thinking, and problem-solving skills through hands-on, real-world experience.
• Benefits: 401k and Health, Vision, and Dental Insurance (depending on eligibility).
• Pay: $22-$25/hr.

Think Academy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.