Administrative Coordinator

blueorigin; Town of Florida (NY); On-site; USD 52,000 - 73,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Parental leave

Disability insurance

401(k) with company match

Paid time off

Stock options

Education support

Job summary

Blue Origin in the United States is seeking an Administrative Coordinator to support meeting logistics, conference room readiness, catering, and office operations across multiple sites. This role serves as the operational backbone for meetings and workplace coordination, with a strong emphasis on customer service and teamwork.

You will coordinate with Facilities, Security, IT, and Janitorial teams, assist with events, manage supplies, and help ensure security and visitor procedures are followed.

Qualifications

• Minimum experience in workplace operations, facilities support or hospitality.
• Strong customer service and communication skills are required.
• Able to lift up to 40 lbs and work in a fast-paced environment.

Responsibilities

• Prepare conference rooms and meeting spaces per requirements.
• Coordinate catering delivery, setup, and restock items as needed.
• Manage visitor check-in and security procedures for guests and vendors.
• Provide administrative and event support across office locations.

Skills

Workplace operations

Facilities support

Hospitality

Event coordination

Reception

Customer service

Education

Associate’s or Bachelor’s degree in related field

Job description

Application close date:

Applications will be accepted on an ongoing basis until the requisition is closed.

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!

This role supports the development and operations of New Glenn, a single-configuration, heavy-lift orbital launch vehicle capable of routinely carrying people and payloads to low-Earth orbit, geostationary transfer orbit, cislunar, and beyond. Its first stage is fully reusable, and the vehicle was designed from the beginning to be human-capable.

As part of a unique and highly skilled team, you'll participate in the development of space launch vehicles as an Administative Coordinator. This role focuses on meeting logistics, conference room readiness, catering coordination, and general operational support that enables teams to work efficiently. This role servs as the operational backbone for meetings and workplace coordination. We are seeking a proactive, service-oriented individual with excellent communication, administrative and customer service skills that can thrive in a fast-paced environment, while embracing teamwork. This role requires strong attention to detail, organizational skills, and the ability to work across teams and communicate effectively. You will primarily be responsible for performing a wide variety of administrative/meeting support functions at our various office locations, which requires 10% travel to support supporting a growing workforce of engineers, technicians, and other professionals. This position will directly impact the history of space exploration and will require your dedicated commitment and detailed attention towards safe and repeatable spaceflight.

Responsibilities include but are not limited to:

• Prepare conference rooms and meeting spaces according to meeting requirements and room layouts
• Arrange and re-position tables, chairs, podiums, whiteboards, easels and other meeting furniture
• Set up meeting materials and supplies
• Coordinate catering delivery, set up, beverage station, restock items as needed
• Ensure meeting spaces remain clean, organized, and presentation-ready throughout the day
• Reset conference rooms to standard configuration after each meeting
• Assist with room turnovers between consecutive meetings, often under tight timelines
• Coordinate with Facilities, Security, Janitorial, and IT teams to ensure all teams are aware of meeting needs and able to support where needed
• Support internal team events, offsites, monthly meetings and all-hands gatherings through physical setup and logistical execution
• Manage storage and organization of team supplies, event materials, and reusable supplies
• Move carts, lift boxes, move furniture and equipment as needed to support meeting and event operations.
• Respond quickly to last-minute meeting requests and changing priorities with a customer service mindset
• Knowledge, skills, and ability with visitor management & security protocols for reception. Manage and verify all visitors while adhering to company and safety protocols.
• Greets and manages customers, visitors, and contractors.
• Receives and directs internal calls/messages to appropriate personnel.
• Adheres and enforces security procedures for guests, suppliers, and contractors.
• Maintains professional appearance, demeanor, and working/meeting area.
• Assists preparing meeting and conference rooms as needed.
• Provides support to administrative team and other duties as the mission requires.
• Performs general clerical duties that are subject to change daily.
• Provides stock for office centers around campus.
• Assists with catering preparation and delivery.
• Assists with badging responsibilities.
• Receives invoices and scans to appropriate email.
• May be required to lift materials up to 20 pounds.
• Provides continuous support for company events.
• Understands/acknowledges and adheres to Administrative Operation Directives.

Minimum Qualifications

• Prior experience in workplace operations, facilities support, hospitality, conference events administrative, reception, customer service experience
• Ability to lift, move, and arrange furniture, meeting equipment, and supplies (up to 40 lbs)
• Comfortable spending the majority of the day walking, standing, setting up rooms, and supporting operational needs
• Ability to maintain confidentiality and professionalism in executive and customer facing environments
• Intermediate Microsoft Office experience
• Reliable, punctual, and adaptable in a fast-paced environment
• Desire to be proactive and create a positive experience for others
• Ability to work a minimum 40-hour week, overtime may be needed as mission requires
• Valid Driver’s License
• Must be a U.S. citizen or national, U.S. permanent resident (valid Green Card Holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
• Ability to adapt to change
• Excellent written and verbal communication skills
• Eminent time management skills
• Able to contribute positively as part of a team, assisting with various tasks
• Unyielding to Blue Origin policies and procedures
• 2+ years experience in hospitality industry

Preferred Qualifications

• 2+ years with experience with hospitality, facilities, university, hotel or event support
• Associate’s or bachelor’s degree in related field
• 2-4 years’ administrative/receptionist experience

Culture Statement

Don't meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Export Control Regulations

Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S.as a refugee or granted asylum.

Background Check

• Required for all positions: Blue’s Standard Background Check
• Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation
• Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing, vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.
• Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical

Benefits

• Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Stock Options for all regular employees (working at least 20 hours/week)
• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.
• Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please check with your recruiter for more details.

Equal Employment Opportunity

Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws. For more information on "Know Your Rights," please see here.

Affirmative Action and Disability Accommodation

Applicants wishing to receive information on Blue Origin's affirmative action plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at [e-mail]. Please note this is a publicly managed inbox. Please do not include any personal medical information in your request.