Executive Assistant II

Blue Origin; Florida; On-site; USD 56,688 - 79,349; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

401(k) with company match

Job summary

Blue Origin is looking for an Executive Assistant in Florida to support the Sales, Marketing, and Strategy department. The ideal candidate will have at least 7 years of experience, strong administrative skills, and be proficient in Microsoft Office and other tools. Responsibilities include managing calendars, coordinating projects, and organizing travel plans. This role plays a vital part in ensuring the smooth operation of the department while supporting the mission of space exploration.

Qualifications

• 7+ years of senior level leadership support experience.
• Must be a U.S. citizen, national, or permanent resident.

Responsibilities

• Collaborate with senior management by managing calendars and schedules.
• Serve as the main contact for executives and employees.
• Manage travel arrangements and itineraries.

Skills

Administrative skills

Customer service skills

Organizational skills

Proficient in Microsoft Office

Communication skills

Tools

Microsoft Office

JIRA

Salesforce.com

Google Analytics

Job description

Application Close Date

Applications will be accepted on an ongoing basis until the requisition is closed.

About Blue Origin

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!

Role Overview

This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations.

Executive Assistant Responsibilities

We are currently hiring an Executive Assistant who has excellent administrative and customer service skills, and a proactive approach. You will thrive in an innovative environment, displaying strong organizational skills, the ability to work independently and collaboratively, and exceptional communication capabilities. This role is pivotal in ensuring the smooth operation of the Sales, Marketing and Strategy department as well as key internal and external stakeholders.

By becoming a part of our team, you will engage in meaningful work that supports the groundbreaking mission of space exploration. You will have the opportunity to apply and expand your technical expertise and organizational skills. Your commitment to quality will contribute positively to the safety and success of human spaceflight operations. Passion for our mission and vision is required!

Responsibilities

• Executive Support: Collaborate closely with senior management by meticulously managing calendars, resolving conflicts, and aligning schedules with priorities.
• Central Point of Contact: Serve as the hub for the team, providing essential support and coordination. Utilize your interpersonal skills, relationship‑building knack, and writing strengths.
• Multitasking: Efficiently juggle multiple tasks and priorities in a dynamic, fast‑paced environment.
• Stakeholder Liaison: Act as the main contact for executives, employees, clients, and external partners.
• Project Coordination: Manage cross‑departmental projects to ensure high‑quality deliverables and adherence to deadlines. Track project milestones and provide regular updates on progress and outcomes.
• Calendar Management: Oversee and plan active calendars, ensuring schedules are followed and potential conflicts are identified and resolved.
• Travel Arrangements: Organize detailed travel plans, itineraries, and agendas; compile necessary documents for travel‑related meetings and prepare expense reports.

Qualifications

• 7+ years demonstrated ability of senior level leadership support experience.
• Proficient in software tools including Microsoft Office (Outlook, Teams, Word, Excel, and Power Point), JIRA, Salesforce.com, Google Analytics.
• Strong oral and written communication skills.
• Ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion.
• Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Compensation Range

WA applicants: $41.15 - $57.60 per hour. Other site ranges may differ.

Culture Statement

Don't meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Export Control Regulations

Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Background Check

• Required for all positions: Blue's Standard Background Check.
• Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation.
• Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.
• Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre‑employment and random drug testing as well as DOT physical.

Benefits

• Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long‑term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Paid Time Off: Up to four weeks per year based on weekly scheduled hours, and up to 14 company‑paid holidays.
• Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation.

Equal Employment Opportunity

Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated workforce. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws.

Affirmative Action and Disability Accommodation

Applicants wishing to receive information on Blue Origin's affirmative action plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at [e-mail]. Please note this is a publicly managed inbox. Please do not include any personal medical information in your request.