Administrative Coordinator

Horizon Blue Cross Blue Shield of New Jersey; The Ironbound (NJ); On-site; USD 50,000 - 67,000; Full time

Benefits offered by this job

Health benefits

Retirement Plans

Generous PTO

Incentive Plans

Wellness Programs

Paid Volunteer Time Off

Tuition Reimbursement

Job summary

Horizon Blue Cross Blue Shield of New Jersey is seeking an administrative professional to support department efficiency through analytics, project coordination, and calendar/travel management.

The role interfaces with senior leaders, prepares agendas, tracks action items, and coordinates onboarding and vendor visits. Strong MS Office skills and detail orientation are essential to help drive critical initiatives and maintain accurate records.

Qualifications

• High School Diploma or GED required.
• Three years of experience in an administrative role.
• IAAP Certification preferred.
• Knowledge of MS Project is preferred.
• General knowledge of health insurance industry preferred.

Responsibilities

• Interfaces with senior leaders and staff; tracks initiatives and deliverables.
• Schedules meetings, prepares agendas, and follows up on items.
• Maintains documents in SharePoint and coordinates committee administration.
• Takes minutes, distributes them, and ensures timely follow up on actions.
• Provides calendar management, travel arrangements, and vendor coordination.
• Prepares presentations and staff listings; coordinates onboarding and interviews.
• Manages departmental expenses within budget constraints.

Skills

Proficiency in MS Office Suite

Proven analytical skills

Strong organizational skills

Detail oriented

Good communication

Verbal and written communication

Ability to work in a team

Ability to manage multiple priorities

Education

High School Diploma/GED

Tools

MS Project

SharePoint

Job description

Horizon Blue Cross Blue Shield of New Jersey empowers our members to achieve their best health. For over 90 years, we have been New Jersey's health solutions leader driving innovations that improve health care quality, affordability, and member experience. Our members are our neighbors, our friends, and our families. It is this understanding that drives us to better serve and care for the 3.5 million people who place their trust in us. We pride ourselves on our best-in-class employees and strive to maintain an innovative and inclusive environment that allows them to thrive. When our employees bring their best and succeed, the Company succeeds.

About the Role

This position is responsible for contributing to efficiency of a department by performing various analytical, project and administrative functions. This position will interface with all leaders and staff, may also interact externally, and will be responsible for tracking and coordinating activities, reports, work group progress, key initiatives and deliverables.

What You'll Do

Responsibilities:

• Handles multiple priorities with urgency and interfaces with senior leaders on a regular basis. Anticipates needs of the director with a high level of self-direction.
• Responsible for project and/or committee administration - schedules meetings, prepares agendas, documents follow up items and follows-up, creates and maintains upload of documents to Share Point Site.
• Proactively works to resolve a broad range of administrative and project related inquiries and initiatives and keeps the director & committee members current on all matters. Tracks, trends, and compiles data and reports.
• Takes minutes at direct report and project meetings; distributes to staff accordingly; ensures follow up is completed on action items and key decisions are recorded in the appropriate documentation formats. Serves as a liaison to ensure timely implementation of departmental and/or division projects and activities. Functions as a central coordination point.
• Provides administrative support such as answering telephones, reviewing and responding to incoming and outgoing correspondence, calendar management, and travel arrangements. Coordinates vendor visits and materials.
• Prepares presentations with input from several sources and ensures timely and flawless execution.
• Prepares staff listings on various issues; coordinates recruitment interviews for high level candidates. Coordinates new employee departmental on-boarding and location activities including office space planning and equipment requests.
• Prepares and reconciles departmental administration expense accounts within the established budgetary constraints.
• Other duties as assigned.

What You Bring

Education/Experience:

• High School Diploma/GED required.
• Requires three (3) years work experience in related field, preferably in an administrative function.

Additional licensing, certifications, registrations:

• IAAP Certification preferred

Knowledge:

• Knowledge of MS Project is preferred
• General knowledge of health insurance industry preferred

Skills and Abilities:

• Requires proficiency skills in MS Office Suite, including Word, Excel, and PowerPoint.
• Proven analytical skills
• Proven ability to exercise sound judgment.
• Proven ability to ask probing questions and obtain thorough and relevant information.
• Must be detail oriented with strong organizational skills.
• Proven ability to follow detailed instructions is essential, along with proven problem solving skills.
• Demonstrates flexibility and adapts to multiple responsibilities encompassing multiple areas within the organization.
• Must demonstrate the ability to effectively present information and respond to questions from groups of managers, clients, customers.
• Must have effective verbal and written communication skills and demonstrate the ability to work well within a team.
• Able to interact and create positive working relationships with all levels of internal and external constituents and staff.

Travel:

• Minimal Travel Required

Why Horizon?

At Horizon, you'll do meaningful work that directly improves lives-while being supported by a missiondriven organization that values expertise, collaboration, and growth. We believe that when our people thrive, our communities do too. If you are passionate about making an impact, we'd love to hear from you!

Salary Range:

$50,100 - $67,095

This compensation range is specific to the job level and takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to: education, experience, licensure, certifications, geographic location, and internal equity. This range has been created in good faith based on information known to Horizon at the time of posting. Compensation decisions are dependent on the circumstances of each case. Horizon also provides a comprehensive compensation and benefits package which includes:

• Comprehensive health benefits (Medical/Dental/Vision)
• Retirement Plans
• Generous PTO
• Incentive Plans
• Wellness Programs
• Paid Volunteer Time Off
• Tuition Reimbursement

Disclaimer:

Horizon BCBSNJ employees must live in New Jersey, New York, Pennsylvania, Connecticut or Delaware. This job summary has been designed to indicate the general nature and level of work performed by colleagues within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of colleagues assigned to this job.

Horizon Blue Cross Blue Shield of New Jersey is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or status as an individual with a disability and any other protected class as required by federal, state or local law. Horizon will consider reasonable accommodation requests as part of the recruiting and hiring process.