Administrative Coordinator

Joni and Friends; St. Louis (MO); On-site; USD 28,929 - 31,684; Part time

Job summary

A Christian nonprofit organization in St. Louis is seeking a part-time Administrative Assistant to provide support for various administrative tasks, including managing donor communications and maintaining Salesforce. Ideal candidates should have a Bachelor’s Degree, experience with Salesforce, and a strong focus on organization and detail. This role involves engaging with a vibrant ministry and contributing to a mission that serves families living with disabilities. Compensation ranges from $21.00 to $23.00 per hour for up to 24 hours per week.

Qualifications

• Vibrant personal relationship with Jesus Christ essential.
• Self-starter and team-player needed.
• Previous administrative experience preferred.

Responsibilities

• Support Area Team model and execute administrative tasks.
• Process donor communications and maintain Salesforce.
• Coordinate donor engagement and follow-up activities.

Skills

Strong organization and time management skills

Salesforce or similar database experience

Strong interpersonal skills

General computer skills

Understanding of Christian ministry

Education

Bachelor’s Degree or related experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Duties

This position is part-time and we are looking for a person to work up to 24 hours per week.

General Administrative Duties

• Support the Area Team model by executing assigned responsibilities to recruit, select, and equip Area Teams
• Greet and receive guests
• Answer and direct incoming phone calls and retrieve messages
• Create, update, and distribute ministry materials
• Order products and office supplies, maintain product inventory, fill resource and information requests
• Process printing orders
• Submit business card and graphics orders through the Marketing toolbox
• Gather data and provide standard reports and statistical analysis
• Order and manage holiday card mailings
• Participate in ongoing training in applicable software applications
• Train, schedule, and oversee volunteers for assistance with administrative tasks
• Ensure Salesforce accuracy regarding volunteer contacts and campaign participation
• Provide event administrative support such as registration, name tags, participant materials, and follow-up
• Other duties and projects as assigned by supervisor to support department and organizational needs

Development Duties

• Enter daily donor updates (notes, contact changes, actions, etc.) into Salesforce
• Document constituent communications and touch points in Salesforce (manually or via Action imports)
• As Area Director requests, complete donor touchpoints (e.g., thank you calls for entry level donors)
• Run reports, and provide mailing lists
• Follow New Donor welcome process and complete timely mailing of New Donor thank you cards and welcome packet according to current Development protocols.
• Write and mail constituent and donor communication cards (birthday, prayer, sympathy, etc.)
• Use approved thank you designs in the Marketing Toolbox or obtain Area Director and Marketing approval for locally created thank you note designs
• Coordinate timely gift acknowledgement/thank you card mailings including recurring monthly (Luke 14 Friends) donors
• Coordinate and complete Lapsed Donor calls/cards with volunteer support
• Manage email promotions with Marketing
• Organize and complete any donor cultivation related projects (e.g., year over year comparison reporting and touches for entry-level donors)

Accounting and Income Submission

• Follow all Joni and Friends Accounting policies. Complete training and maintain proficiency in Accounting software (Certify, Mineral Tree, Sage Intacct)
• Assist with event payment processing (Family Retreat and other events)
• Deposit and process income weekly or immediately if ≥ $1,000
• Pay and/or automate office expense payments

Additional Responsibilities

• Periodically drive to post office, bank, storage facilities, and other places of business for specific ministry purposes
• Work occasional evenings or weekends to assist with events or workshops
• Travel overnight when necessary to attend retreats or conferences

Qualifications

• Must possess a vibrant personal relationship with Jesus Christ and agree with the Joni and Friends statement of faith
• Desire to serve in a growing and dynamic Christian service ministry
• Bachelor’s Degree or related experience required
• Salesforce or similar database experience required
• Strong organization and time management skills, including rigorous attention to detail
• Must have a valid driver’s license
• Must be a self-starter, a team-player, and have strong interpersonal skills
• Previous administrative experience preferred
• Strong general computer skills are necessary along with a competent, working knowledge of Windows, Microsoft Excel, Microsoft Word, Microsoft Outlook and the Internet
• Understanding of Christian ministry and specifically Joni and Friends is desirable

Physical Requirements

This position primarily involves sedentary work in an office setting. The employee must be able to sit for extended periods, operate a computer and other standard office equipment, communicate clearly in person and over the phone, and occasionally stand, walk, bend, or reach to access files and supplies. The role may also require occasionally lifting or carrying items up to 20 pounds. Work is performed in a professional office setting with occasional movement throughout the facility. The environment is typically quiet to moderate in noise level, with standard lighting and temperature conditions. Employees are expected to maintain safety and ergonomic awareness while performing all tasks.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Compensation is $21.00- $23.00 per hour - This is a part-time position working up to 24 hours per week.

Prior to applying for any position with Joni and Friends, all applicants must review our Statement of Faith and Mission Statement (below).

Ministry Life

Joni and Friends desire is to glorify God in the way we conduct ourselves, and in the work we do. Employment at Joni and Friends is not just a job but a calling from God to serve and share the gospel with people living with disabilities. We desire to see the local church become a place of belonging for every family living with disabilities. We want every employee to excel in their walk with Christ and at their job. We purposely create a ministry-wide prayer life environment and offer leadership, and general training to help employees “Lead like Jesus” and perform their work with excellence.

Christian Disability Ministry Engagement

Every employee at Joni and Friends, regardless of their specific role is expected to grow and develop as a Christian Disability Ministry Leader (CDML). This implies a continuous journey of learning and involvement, where employees engage not only in Joni and Friends’ programs but also extend their ministry efforts to their local Christ-honoring churches. This core competency includes:

• Active Participation – Actively participate in ministry, both within the organization and their local Christ-honoring churches (if possible and to what degree they are able), advocating for participation of people with disabilities
• Continuous Growth – Besides Lead Like Jesus and Beyond Suffering trainings, continue to develop in the realm of disability ministry
• Culture of Belonging Approach – Encourage a culture of belonging ensuring that the needs of the disability community are addressed with grace and understanding
• Integration of Faith and Work – Ensure that Christian values are a driving force in all aspects of work

Biblical Commission

“Go out quickly in the streets and alleys of the town and bring in the poor, the crippled, the blind and the lame…go out to the roads and country lanes and compel them to come in, so that my house will be full.” Luke 14:21-23 (NIV)

Vision

“A world where every person with a disability finds hope, dignity, and their place in the body of Christ.”

Mission

“To glorify God as we communicate the Gospel and mobilize the global church to evangelize, disciple and serve people living with disability.”

Values

• Honor God in everything we do
• Build relationships based on trust and respect
• Maintain integrity and excellence in programs and services
• Practice responsible stewardship
• Lead Like Jesus is a course of study provided to all employees and is based on the book written by Ken Blanchard and Phil Hodges of the same name. The Lead Like Jesus course is the model which governs our ministry culture and contributes significantly to Joni and Friends maintaining its certification as a “Best Christian Workplace” according to surveys by the Best Christian Workplace Institute (BCWI)