Project Coordinator

Oregonite; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Tuition reimbursement

Professional training

Hybrid and remote work options

Medical, dental, vision insurance

401(k) with company match

Job summary

Consor is seeking a Project Coordinator to help plan and organize project delivery in support of 3-4 Project Managers, covering marketing, team building, communications, report preparation, correspondence, scheduling, accounting and delivery functions.

The candidate should have an Associate's degree and 3+ years TxDOT experience, plus proficiency with MS Word, Excel, Outlook, Teams, MS Project, and Deltek Vantagepoint.

Qualifications

• Associate's degree in Business Administration, Project Management, Engineering Technology, Construction Management, or related field.
• 3+ years of TxDOT experience in project coordination, document controls, project administration, or related role.
• Experience managing project documentation and records in a deadline-driven environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Strong organizational skills and ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate project team meetings and maintain project delivery schedules.
• Assist with preparing and reviewing project reports, invoices, and subconsultant documents.
• Coordinate with contracts on scope of work, fee estimates, and subconsultant agreements.
• Assist with Vision resource plan setup and project set-up forms.
• Support marketing efforts with proposal materials and resumes updates.

Skills

MS Word

MS Excel

MS Project

Deltek Vantagepoint

organization

written communication

team collaboration

Education

Associate's degree in Business Administration or related field

Tools

MS Word

MS Excel

MS Project

Deltek Vantagepoint

Job description

What Your Day Will Look Like:

The Project Coordinator will help plan and organize project delivery in support of 3-4 Project Managers including marketing, team building, communications, report preparation, correspondence, scheduling, accounting and project delivery functions. The Project Coordinator must have strong interpersonal relationship and organization skills, and writing, editing, and computer skills in MS Word, MS Excel, MS Project, Deltek Vantagepoint, and other software. The Project Coordinator must be capable of managing a variety of tasks received from multiple people and seek prioritization assistance when needed.

What You'll Do:

Project Delivery (Design and Construction Phases):

• Coordinate project team meetings
• Assistwith preparing andmaintainingproject delivery schedules
• Assist with completing TxDOT delivery checklists
• Assistwith completing and reviewing project reports
• Coordinate milestone deliveries with client
• Coordinate with subconsultants to track their deliverables
• Assist with ProjectWise document tracking
• Prepare project meeting agendas and summaries
• Track and coordinate project team review of submittals, RFIs, pay estimates, and other documents during construction
• Assistwith project close out

Invoicing:

• Assistwith preparingMonthly Progress Reports
• Perform first review of client Invoices
• Perform first review of subconsultant / vendor invoices and communicate revisions when needed

Contract Negotiations and Award:

• Assistwith preparingScope of Work and ProjectFee Estimate
• Coordinate with Contracts group regarding:
• Contract review,ifneeded
• Scope of Work review
• Fee Estimate review
• Subconsultant agreements
• Coordinate with subconsultants to gather their fee estimates and scope of work during negotiations
• Coordinate project set-up forms with Contracts group
• Assist with Vision resource plan set-up and on-going updates

Marketing:

• Assist with proposal materials, including key staff resume updates, sample project write-ups, and proposal graphics such as delivery schedule
• Coordinate contract reviews
• Assist with preparing project fee estimates when needed

What You'll Need:

• Associate's degree in Business Administration, Project Management, Engineering Technology, Construction Management, or a related field; or equivalent combination of education and experience.
• 3+ years of TxDOT experience in project coordination, document controls, project administration, contract administration, or a related role within the engineering, consulting, construction, or transportation industry.
• Experience managing project documentation and records in a deadline-driven environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail and commitment to data accuracy and document integrity.
• Ability to work collaboratively with project managers, technical staff, clients, subconsultants, and corporate support teams.

What Benefits You’ll Enjoy:

We invest in us. Because our team members go above, below, and beyond the surface to care for our communities (inside and out), we do our best to take care of you by providing a comprehensive benefits package! Eligibility for some of the benefits outlined below is based on full-time work status; part-time and contingent positions are only eligible based on hours worked. If you have questions, contact [e-mail]

• Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships.
• Work-Life Alignment – Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities.
• Wellness – Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.
• Life – Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match.
• Community – Quarterly social events, paid group volunteering events, and employee networks and groups.

How Your Career Will Grow:

We know career growth is not always linear or streamlined- it's often dynamic. You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents. No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow. Why You’ll Love Consor: You’ll experience a culture where we share in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners, providing thoughtful solutions to create inspiring communities together. Click here to learn more about Consor.

Consor’s Commitment to Equal Opportunity in the Workplace

Consor fosters a workplace where teammates and job candidates are treated with dignity, and where different perspectives and life experiences are recognized as strengths. We are committed to fair employment practices that create access to meaningful opportunities for all, while upholding all applicable local, state, and federal laws. As an equal opportunity employer, Consor actively maintains an affirmative action program across our offices and worksites to support broader participation and representation. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources at [phone]. Persons with hearing and speech impairments can contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD. If any applicant believes they have been discriminated against or desires further information or assistance, contact us at [phone].

Notices:

The above job description is intended to relay a general sense of the position's responsibilities and expectations. It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change. The position requires the successful completion of applicable pre-employment substance screening and background checks. At Consor, we're committed to recruiting teammates ready to expand their potential. To safeguard candidates, we use only legitimate recruitment practices. Initial outreach is conducted through official Consor email addresses or LinkedIn messaging; be suspicious of any inconsistencies. We do not request personal data, sensitive information or banking details during the application process. Interviews are conducted via phone, in person, or through Microsoft Teams—never through messaging apps or other calling services. All job offers are merit-based, delivered verbally, and followed up by written confirmation. If personal information is required to initiate the hiring process, it will be collected through secure, authorized channels. If ever in doubt, contact [e-mail].