Administrative Coordinator

the PJL; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Premier Jumping League is seeking an Administrative Coordinator to support the Sporting Operations team across the US and UK. The role covers diary management, travel bookings, minute-taking and record-keeping to ensure smooth day-to-day operations.

In the build-up and during events, you will maintain contact lists, prepare stakeholder communications and assist with post-Event summaries. A strong entry point into international sport with exposure to rapid growth is offered.

Qualifications

• Administrative or team support experience in sporting or events context.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent attention to detail and accurate documentation.
• Confident with Microsoft Office, shared drives and collaboration tools.
• Clear written and verbal communication, professional with senior stakeholders.
• Discretion handling confidential information.
• Familiarity with equestrian sport.
• Experience supporting a team through launch or rapid growth.

Responsibilities

• Provide day-to-day administrative support to Sporting Operations, coordinating diaries, meetings and travel.
• Prepare agendas, take minutes, track actions to completion, maintain contact records.
• Support stakeholder communications ahead of each Event.
• Maintain shared files, trackers, templates and filing with version control.
• Collate information for internal summaries and reports; raise purchase orders and process invoices.
• Support Event weekends with accreditation, guest lists and Event Office; feed learnings into next Event.

Skills

Administrative support

Organizational skills

Attention to detail

Microsoft Office

Communication

Stakeholder management

Discretion

Equestrian familiarity

Tools

Microsoft Office

Shared drives / collaboration tools

Job description

The PJL is a groundbreaking global 16-team competition defining a new era for showjumping.

Backed by McCourt Global and its Executive Chairman Frank McCourt, and shaped by leaders from equestrian sport, international competition, and entertainment, the PJL brings together the world’s top riders and horses to compete for the biggest prize pot in the discipline’s history ($300M guaranteed prize money across the first three seasons), across fourteen iconic venues in North America, Europe, and the Middle East.

Designed to open the sport to new audiences whilst respecting its heritage, the PJL combines extraordinary athletic performance with premium entertainment, strengthened by the League’s partnership with Box to Box Films (the production company behind F1’s ‘Drive to Survive’), and supported by a free-to-view broadcasting model.

Cutting-edge technology, radical transparency, and modern team formats enhance the drama, intensity, and rivalry that define elite sport – unlocking the full potential of jumping, demanded by today’s global sports and entertainment marketplace, without compromising its core values.

Our Mission

Our mission is to elevate jumping to its rightful place as a premier global sport – championing riders and horses with a merit-based, financially sustainable league that celebrates elite athletic performance, unlocks new opportunities, and brings fans closer to the power, precision, and beauty of jumping.

We are committed to raising standards, advancing welfare, innovating through technology, and honouring the heritage of the sport while creating an accessible, world-class experience for a new generation of global fans.

About the Role:

The Administrative Coordinator provides general support across the Sporting Operations team, which is based both in the US and the UK, to keep the day-to-day running of the Series - correspondence, records, meetings and stakeholder queries - moving.

The role spans two distinct phases. Through the pre-launch period the emphasis is on setting up the records, templates and ways of working that the Series will run on. From the 2027 launch onwards the emphasis shifts to supporting the team through every Event across the season.

This is a broad support role, and a strong entry point into international sport.

Key Responsibilities will include:

Team and administrative support

• Provide day-to-day administrative support to the Sporting Operations team, including diary coordination, meeting arrangements and travel booking.
• Prepare agendas and papers, take minutes at internal and external meetings, and track actions through to completion.
• Maintain accurate contact records and distribution lists across the rider, owner and official base.
• Support the team in preparing stakeholder communications ahead of each Event.

Records and reporting

• Maintain shared files, trackers and templates, and keep version control and filing in good order.
• Collate information from colleagues and partners for internal summaries and reports.
• Raise purchase orders and process invoices as necessary.

Events

• Provide general administrative support across the Event weekend, including accreditation, guest lists and the Event office.
• Contribute to post-Event summaries, and help feed learnings into the next Event.

Skills and Experience:

Required

• Administrative or team support experience in a sporting or events environment.
• Strong organisational skills, and the ability to juggle competing priorities without dropping detail.
• Exceptional attention to detail, and accuracy with documentation and records.
• Confident with Microsoft Office, shared drives and collaboration tools.
• Clear written and verbal communication, and a professional manner with senior stakeholders.
• Discretion in handling confidential information.
• Familiarity with equestrian sport.
• Experience of supporting a team through a launch or period of rapid growth.

Premier Jumping League is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability, age, familial, caregiver or veteran status, or any other status protected under applicable law.