Administrative Coordinator

Soni Resources Group; New York (NY); On-site; USD 41,000 - 48,000; Full time

Job summary

Soni Resources Group is assisting a medical center in New York, NY in hiring an Administrative Coordinator to support the Director of a department. The role requires handling multiple tasks, meeting deadlines, and thriving under pressure in a fast-paced environment.

Key duties include calendar management, scheduling, travel arrangements, and coordination of communications. Bachelor’s degree and 2+ years of related experience are required.

Qualifications

• Bachelor’s degree required.
• 2+ years related experience.

Responsibilities

• Manages calendars, schedules appointments, and coordinates meetings and conferences.
• Prepares correspondence, scans documents, and handles mailings and communications.
• Coordinates travel arrangements, itineraries, and expense reports.
• Arranges speaker visits, lodging, transportation, and conference room bookings.
• Updates personnel contact information and operating system accounts.
• Monitors supplies and facilities, orders office provisions.
• Provides coverage for other administrative staff during peak periods.
• Performs other related duties as assigned.

Skills

2+ yrs related experience

Education

Bachelor’s degree

Job description

New York , New York Contract Aug 7, 2026

We are partnering with a medical center seeking an Administrative Coordinator. This role is responsible for providing administrative support to the Director of a department. The incumbent must be able to work under pressure and meet deadlines, possess the ability to handle multiple projects simultaneously, and to prioritize tasks while maintaining responsibility for timely execution.

Responsibilities:

• Provides general administrative support, including managing calendars, scheduling appointments, organizing meetings and conferences.
• Prepares correspondence, scans documents, organizes meetings, assists with mailings and shipments, assists with internal and external communications and conference calls.
• Coordinates travel arrangements and prepares itineraries and expense reports for the group;
• Coordinates speaker’s visits; organizes travel and meetings for the visitors by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations and scheduling of the conference rooms.
• Assists with updates for centrally coordinated personnel contact information, telephones, video conferencing accounts, and email distribution lists on operational systems.
• Monitors work area for proper maintenance and availability of supplies, and ensures that problems with supplies, office equipment and general facilities are routed to the appropriate parties for resolution. Orders office and coffee supplies.
• Provides direct administrative assistance and fill-in coverage for other administrative staff during peak periods, vacations and for special projects.
• Performs other related duties as assigned.

Requirements:

• Bachelor’s degree
• 2+ yrs related experience

Preferred Skills:

• Experience in an academic medical center supporting senior physicians outside of the clinic

Compensation: $30-35/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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