Administrative Coordinator

RFCUNY; New York (NY); On-site; USD 41,000 - 50,000; Part time

Benefits offered by this job

RFCUNY Benefits

Job summary

RFCUNY is seeking an Administrative Coordinator to lead CCAMPIS grant operations at Hostos Community College. This role focuses on coordinating logistics, payroll coordination, invoice processing, and contract requisitions.

The candidate must be highly organized and proactive, and adept at working with diverse audiences. The ideal candidate has an Associate’s degree, at least two years of executive administrative experience, and strong communication and organizational skills, with proficiency in

Qualifications

• Associate’s degree required.
• Minimum of two years of executive administrative or office management experience.
• Excellent critical thinking, problem-solving and communication skills.
• Ability to work professionally with student-parents and families.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint) and adaptability to new tech.

Responsibilities

• Support financial operations by managing invoice processing, payroll coordination, and document submission for contracts and requisitions.
• Coordinate procurement processes and track goods/services per guidelines.
• Assist Infant/Toddler Developmental Specialist in planning family events and workshops.
• Attend staff meetings and participate in trainings as needed.

Skills

Critical thinking

Problem solving

Communication

Customer service

Organization

Time management

Education

Associate's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Administrative Coordinator# External Opportunities## Administrative CoordinatorApply: Bronx, New York: Part time: Posted Yesterday: JR5141Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.We are pleased that you are interested in exploring opportunities to join RFCUNY.Primary Location:HOSTOS C. C.Bargaining Unit:NoThe team at RFCUNY (RF) is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveriesWith some latitude, when delegated, for independent judgment, serves as the leadadministrative assistant to the CCAMPIS (Childcare means Parents In School) grant which operates out of the Children’s Center at Hostos Community College (HCC). The Center is dedicated to serving the children of student-parents enrolled at HCC..The Administrative Coordinator plays a critical role in ensuring the smooth, strategic, and professional operations of the CCAMPIS grant. This position requires a highly organized and proactive individual who excels at managing systems, coordinating logistics, solving problems independently, and building strong, professional relationships across diverse audiences. The candidate must be adept at navigating the Workday system utilized by the RF.**Other Duties*** Support financial operations by managing invoice processing, payroll coordination, and the accurate preparation and timely preparation and submission of all documents required by RF to approve contracts and requisitions, in full compliance with departmental procedures and CUNY fiscal policies.* Coordinate procurement processes, including the sourcing, purchasing, and tracking of goods and services, and ensure adherence to CUNY and departmental guidelines and timelines.* Assist the Infant/Toddler Developmental Specialist in the planning and execution of all Infant/Toddler family events—including workshops, open Houses, information sessions, and family/school activities—ensuring detail is aligned with student-parent needs.* Other duties as assigned. **Qualifications*** Associate’s degree* Minimum of two years of executive administrative or office management experience* Exceptional critical thinking, problem-solving, and communication skills* Proven ability to work effectively with student-parents, and families at a high level of professionalism and customer service* Strong organizational and time management skills with the ability to manage competing priorities and meet tight deadlines* Proficiency in Microsoft 365, including intermediate to advanced skills in Word, Excel, and PowerPoint, along with demonstrated comfort adopting and learning new technologies REQUIREMENTS* Complies with all DOHMH requirements and other agency requirements necessary for the operation of the Center.* Must be able to pass an extensive background check.* Attend and participate in staff meetings and in-service trainings, conferences, courses, and other aspects of professional growth.* Must be team-oriented, and excited to support the Center’s growth.* Must be diplomatic, skilled, and collaborative in working with parents, teachers, and co-workers**.**Pay Range:Minimum - Maximum: $45,675.00**RFCUNY Benefits** RFCUNY Employee Benefits and Accruals**Equal Employment Opportunity Statement** The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.