Administrative Coordinator

Research Foundation of The City University of New York; New York (NY); On-site; USD 41,000 - 50,000; Full time

Job summary

The Research Foundation of The City University of New York (RFCUNY) invites you to join a team supporting the CCAMPIS grant at Hostos Community College. The Administrative Coordinator plays a critical role in ensuring smooth operations and coordination across programs.

This role emphasizes proactive problem solving, strong organizational skills, and professional relationships with student-parents, staff, and partners. RFCUNY values service to the CUNY community.

Qualifications

• Associate’s degree.
• Minimum of two years of executive administrative or office management experience.
• Excellent critical thinking, problem solving, and communication skills.
• Ability to work effectively with student-parents and families at a high level of professionalism and customer service.

Responsibilities

• Support financial operations by managing invoice processing, payroll coordination, and the accurate preparation and timely submission of all documents required by RF to approve contracts and requisitions, in full compliance with departmental procedures and CUNY fiscal policies.
• Coordinate procurement processes, including the sourcing, purchasing, and tracking of goods and services, and ensure adherence to CUNY and departmental guidelines and timelines.
• Assist the Infant/Toddler Developmental Specialist in the planning and execution of all Infant/Toddler family events—including workshops, open Houses, information sessions, and family/school activities—ensuring detail is aligned with student-parent needs.
• Other duties as assigned.

Skills

Executive admin experience

Critical thinking

Communication skills

Customer service

Organization & time management

Education

Associate’s degree

Tools

Microsoft 365

Word

Excel

PowerPoint

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).

The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.

We are pleased that you are interested in exploring opportunities to join RFCUNY.

Primary Location:

HOSTOS C. C.

Bargaining Unit

No

The team at RFCUNY (RF) is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries

With some latitude, when delegated, for independent judgment, serves as the lead

administrative assistant to the CCAMPIS (Childcare means Parents In School) grant which operates out of the Children’s Center at Hostos Community College (HCC). The Center is dedicated to serving the children of student-parents enrolled at HCC.

The Administrative Coordinator plays a critical role in ensuring the smooth, strategic, and professional operations of the CCAMPIS grant. This position requires a highly organized and proactive individual who excels at managing systems, coordinating logistics, solving problems independently, and building strong, professional relationships across diverse audiences. The candidate must be adept at navigating the Workday system utilized by the RF.

Other Duties

• Support financial operations by managing invoice processing, payroll coordination, and the accurate preparation and timely preparation and submission of all documents required by RF to approve contracts and requisitions, in full compliance with departmental procedures and CUNY fiscal policies.
• Coordinate procurement processes, including the sourcing, purchasing, and tracking of goods and services, and ensure adherence to CUNY and departmental guidelines and timelines.
• Assist the Infant/Toddler Developmental Specialist in the planning and execution of all Infant/Toddler family events—including workshops, open Houses, information sessions, and family/school activities—ensuring detail is aligned with student-parent needs.
• Other duties as assigned.

Qualifications

• Associate’s degree
• Minimum of two years of executive administrative or office management experience
• Exceptional critical thinking, problem-solving, and communication skills
• Proven ability to work effectively with student-parents, and families at a high level of professionalism and customer service
• Strong organizational and time management skills with the ability to manage competing priorities and meet tight deadlines
• Proficiency in Microsoft 365, including intermediate to advanced skills in Word, Excel, and PowerPoint, along with demonstrated comfort adopting and learning new technologies

Requirements

• Complies with all DOHMH requirements and other agency requirements necessary for the operation of the Center.
• Must be able to pass an extensive background check.
• Attend and participate in staff meetings and in-service trainings, conferences, courses, and other aspects of professional growth.
• Must be team-oriented, and excited to support the Center’s growth.
• Must be diplomatic, skilled, and collaborative in working with parents, teachers, and co-workers.

Pay Range

Minimum - Maximum: $45,675.00

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.