Administrative coordinator

Simpson Gumpertz & Heger (SGH); New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Simpson Gumpertz & Heger (SGH), a leading engineering firm, seeks an Administrative Coordinator in their New York office. The role involves managing office tasks, providing excellent customer service, and maintaining office operations. Ideal candidates possess strong organizational and customer service skills and a proactive team attitude.

Benefits

Comprehensive benefits package

Professional growth opportunities

Qualifications

• 1+ years of relevant administrative work experience preferred.
• Bachelor's degree preferred, not required.

Responsibilities

• Greet visitors and manage the visitor sign-in log.
• Receive and distribute incoming mail and packages.
• Maintain and organize office common areas.

Skills

Organizational skills

Customer service skills

Multitasking

Team player

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Do you want to help engineer what's next?

Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for our clients' most complex challenges. We leverage our collective and diverse experience, technical expertise, and industry knowledge of structures and building enclosures, advanced analysis, performance & code consulting, and applied science & research to deliver unrivaled, comprehensive solutions that drive superior performance. With 750 employees in nine office locations throughout the United States, SGH's industry-leading teams constantly seek to advance the meaning of what's possible.

What makes careers at SGH so special?

The only way to advance is to question and explore. Every member of the SGH team is both a learner and an educator, committed to advancing ourselves, our teams, and our industry. Together we are creating a community that never settles for what is but always seeks what could be.

There are many reasons to love SGH:

• Our Work: Our clients trust us to bring clarity and deliver outstanding solutions for their most complex projects.
• Our People: We are bold thinkers and compassionate teammates, committed to lifelong learning and professional growth.
• Our Commitment: We live with integrity and embrace an obligation to give back to our professions and communities.
• Our Contribution: We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles, strong relationships, and future prosperity.

Make a team impact as an Administrative Coordinator.

As an Administrative Coordinator at SGH in our New York office, you will demonstrate emerging proficiency while handling various office operations and administrative tasks with increasing independence and skill. You will approach your work with a team attitude, demonstrating responsiveness and accountability. You contribute to the smooth functioning of day-to-day office operations and the overall SGH culture by building and maintaining professional relationships across the office and organization and by upholding and ensuring standards of confidentiality and ethics are met.

To thrive in this role, you should be approachable and a proactive self-starter. Your organizational skills, customer service skills, and positive can-do attitude are essential. Your ability to multitask, gracefully manage competing requests, and operate in a fast-paced, high-energy environment is key to your success. You should also be a team player and be flexible, and willing to handle a wide range of assignments.

This fully in-office position also requires the ability to work some overtime during times of heavy work volume.

What You'll Do:

High Quality Customer Service

• Greet visitors, manage the visitor sign-in log, and notify staff of arrivals.
• Answer and route incoming calls promptly; take messages, or transfer to voicemail as requested.
• Track the status of SGH staff (in/out of office) as needed using the online sign-out system.

Timely and Proactive Delivery Management

• Receive and distribute incoming mail and packages; notify recipients promptly.
• Prepare overnight delivery packages and arrange for a courier as needed. Provide emergency courier service when needed.
• Support technical / lab staff with shipping and receiving equipment.

Effective Office Operations and Administration

• Maintain, organize, and prepare office common areas, including kitchen, production room, copy storage rooms, and conference rooms for daily use.
• Order and maintain inventory of office and equipment supplies.
• Schedule and prepare conference rooms, including setup and breakdown, media setup, meal arrangements, and furniture adjustments.
• Coordinate food and beverage orders for meetings, lunch talks, and events.
• Assist the administrative team with the following:
• Scheduling servicing of office equipment.
• Welcoming and preparing to onboard new hires.
• Coordinating office staff social events.
• Processing expense reports.
• Arranging staff travel.
• Working with the IT department to help troubleshoot office AV issues and set up staff workstation equipment.
• Efficient Document Management and Support
• Scan and electronically file documents and drawings.
• Print and assemble reports/marketing materials.
• Coordinate with third-party reproduction vendors, including obtaining schedule and cost estimates, as needed.
• Prepare dead files for storage, including packing contents, updating the database and discard schedule, and retrieving files as needed.

What You'll Need:

• 1+ years of relevant administrative work experience preferred.
• Bachelor's degree preferred, not required.
• Microsoft Office Suite experience preferred.

SGH is an Equal Opportunity Employer. We are committed to providing equal opportunities to all job applicants and employees. We consider all qualified applicants and encourage individuals with disabilities and protected veterans to apply. If the application system is not accessible to you, or you need a reasonable accommodation to apply due to a disability, please email [e-mail] or call 781-907-9000 and ask for Human Resources.