Administrative Coordinator

Solugenix; Los Angeles (CA); Hybrid; USD 39,000 - 55,000; Full time

Job summary

Solugenix is seeking an Administrative Coordinator for a 6-month contract in Los Angeles, CA or New York, NY (Hybrid). You will support early career recruiting, onboarding, and investor development programs, coordinating with leaders and university candidates to deliver high-impact experiences.

You will leverage AI-enabled tools for process improvement, manage calendars, travel, and communications while maintaining strong in-office presence to foster collaboration and execution.

Qualifications

• Strong organizational skills and ability to manage multiple priorities and deadlines
• Initiative, ownership, and accountability; work independently with guidance when needed
• Excellent written and verbal communication; build relationships with stakeholders
• Experience engaging with university students and early-career talent for campus recruiting
• Proficiency with Microsoft Office and creating polished communications
• Experience using AI and technology tools to improve productivity

Responsibilities

• Coordinate CAP, centergroup, Capital Core and Investor Development programs, meetings, events
• Support CAP undergraduate recruiting with candidate communications and interview coordination
• Develop program communications and create PowerPoint and branding materials
• Provide admin support for the Director of Investor Development and maintain records

Skills

Organizational skills

Attention to detail

Multi-tasking

Communication

Stakeholder management

AI tools experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

AI-enabled tools

Job description

Los Angeles, CA or New York, NY (Hybrid)

6-Month Contract (Possible Extension)

SGX20856

Solugenix is assisting a client, a prestigious and large investment management company, in their search for an Administrative Coordinator. This is a 6-month contract opportunity based out of Los Angeles, CA or New York, NY (Hybrid).

As an Administrative Coordinator, you'll play a central role in delivering client's early career recruiting, onboarding, and investor development programs. You'll partner with senior leaders, investment professionals, university candidates, and new associates to coordinate high-impact experiences while providing operational and administrative support that keeps the team running effectively. No two days will be the same. This role offers broad exposure to investor and early-career program management, communications, recruiting, and AI-enabled process improvement in a collaborative, fast-paced environment.

Qualifications:

• Strong organizational skills, attention to detail, and the ability to manage multiple priorities, deadlines, projects, and stakeholders simultaneously.
• Demonstrated initiative, ownership, and accountability, with the ability to work independently and appropriately seek guidance when needed.
• Excellent written, verbal, and interpersonal communication skills, with the ability to build productive relationships across a broad range of stakeholders, from early-career associates to senior leaders and investment professionals.
• Energized by engagement with university students and early-career talent – able to relate and quickly build trust-based relationships with CAP candidates and associates.
• Creativity and enthusiasm for developing campus recruiting materials that resonate with each new generation of students.
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint and the ability to create polished presentations and professional communications.
• Experience leveraging AI and other technology tools to improve productivity, workflow efficiency, and content development.
• Commitment to collaboration, continuous improvement, and maintaining a strong in-office presence to foster partnership, responsiveness, and relationship building.
• Experience in administrative support, project coordination, event planning, recruiting, operations, or a related field is helpful but not required.

Responsibilities:

Program, Project, and Event Coordination

• Coordinate CAP, centergroup, Capital Core, and Investor Development programs, recruiting activities, meetings, and events from planning through execution and follow-up.
• Coordinate major programs and events, including Summer MBA Associate Orientation, CAP Associate Orientation, New Investor Orientation, training sessions, participant communications, and feedback surveys.
• Ensure communications, logistics, materials, and follow-up are accurate, timely, and aligned with key stakeholders.

CAP Recruiting, Candidate, and Stakeholder Support

• Support CAP undergraduate recruiting through candidate communications, interview coordination, recruiting events, presentation preparation, and follow-up.
• Help deliver a positive candidate experience for candidates, summer associates, associates, and other program participants.

Communications, Materials, and Creative Support

• Develop and refine recruiting and investor development program communications including feedback surveys and event materials.
• Create clear, visually effective PowerPoint presentations, Word documents, CAP branding materials, recruiting presentations, and other program materials.

Director and Team Administrative Support

• Provide support for the Director of Investor Development and Early Career (CAP), including proactive calendar management, global travel arrangements, expense reporting, and operational support.
• Coordinate meeting logistics and in-office support. Serve as point of contact for internal and external inquiries, resolving routine matters independently and escalating as appropriate.
• Maintain organized files, shared materials, records, databases, and operating processes, including confidential information.

Reporting, Process Improvement, and Technology

• Gather, organize, and present information using tables, charts, and other communication materials.
• Use approved AI and technology tools to draft and refine communications, synthesize notes and feedback, develop presentations, create summaries, and improve recurring workflows.
• Review AI-generated work for accuracy, completeness, tone, confidentiality, and appropriateness before use.

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $33.91/hour to $33.91/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training, and/or experience.

Solugenix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and Ordinance. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

About the Client

Our client is an American financial services company. It ranks among the world's oldest and largest investment management organizations. They have offices globally.

About Solugenix

Solugenix is a leader in IT services, delivering cutting-edge technology solutions, exceptional talent, and managed services to global enterprises. With extensive expertise in highly regulated and complex industries, we are a trusted partner for integrating advanced technologies with streamlined processes. Our solutions drive growth, foster innovation, and ensure compliance—providing clients with reliability and a strong competitive edge.

Recognized as a 2024 Top Workplace, Solugenix is proud of its inclusive culture and unwavering commitment to excellence. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions. Partnering with Solugenix means more than just business—it means having a dedicated ally focused on your success in today's fast-evolving digital world.