Administrative Coordinator

Aston Carter; Kirkland (WA); Remote; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Aston Carter is seeking an Administrative Coordinator to manage the end-to-end credential process for business guests in a fully remote environment. The role focuses on onboarding, offboarding, access, and device coordination while handling high-volume, task-oriented work with discretion and reliability.

You will serve as the main point of contact for stakeholders, coordinate cross-functional activities, and use Outlook, Teams, Excel, and PowerPoint to report and track delivery.

Qualifications

• 2+ years of administrative or business support experience.
• Excellent written and verbal communication; ability to coordinate with multiple stakeholders.
• Proficient with Microsoft 365 apps (Outlook, Teams, Excel, PowerPoint).

Responsibilities

• Serve as the main point of contact for business guest questions and inquiries.
• Act as the primary contact and support resource for stakeholders including client managers and internal partners.
• Manage incoming requests, triage inbox messages, and respond promptly and professionally.
• Track and maintain an up-to-date list of business guests including status and credentials.
• Coordinate end-to-end credential process including onboarding, offboarding, renewals and end dates.
• Assist onboarding with access issues, IT problems and credential setup needs.
• Handle offboarding activities, ensuring credentials updated or removed.
• Request devices and manage device returns for engagements.
• Maintain records for device requests, returns and related access or credential activities.
• Provide ongoing support for basic business guest management needs.
• Support additional supplier or stakeholder credential management when required.
• Handle ad-hoc credential, access and information tracking requests.
• Facilitate cross-functional communication and alignment across teams.

Skills

Admin support

Strong communication

Microsoft 365

Cross-functional

Project coordination

Discretion

Remote work

Organizational skills

Tools

Outlook

Teams

Excel

PowerPoint

Job description

The Administrative Coordinator manages the end-to-end credential process for business guests and serves as the primary point of contact for stakeholders. This role focuses on organizing and maintaining all aspects of business guest onboarding, offboarding, access, and device coordination while handling a high volume of task-oriented, repetitive work in a fully remote environment.

Responsibilities

• Serve as the main point of contact for all business guest questions and inquiries.
• Act as the primary contact and support resource for stakeholders, including client managers, business administrators, and other internal partners.
• Manage incoming requests, triage inbox messages, and respond to emails in a timely and professional manner.
• Track and maintain an up-to-date list of business guests, including status, credentials, and key information.
• Coordinate and manage the end-to-end business guest credential process, including onboarding, offboarding, renewals, and end dates.
• Support onboarding by assisting business guests with access issues, IT-related problems, and any credential setup needs.
• Handle offboarding activities, ensuring credentials are updated or removed and all related tasks are completed accurately.
• Request devices when necessary for business guests and manage or coordinate device returns at the end of engagements.
• Maintain accurate records and tracking for device requests, returns, and related access or credential activities.
• Provide ongoing support for basic business guest management needs as they arise over time.
• Support additional supplier or stakeholder credential management when required.
• Handle ad-hoc requests related to business guest credentials, access, and information tracking.
• Facilitate cross-functional communication and alignment across teams and organizations.
• Coordinate project and task timelines, track deliverables, and ensure follow-through on assigned activities.
• Use Microsoft Outlook, Teams, Excel, and PowerPoint for reporting, data tracking, document management, and stakeholder communication.
• Maintain a high level of discretion when handling confidential information and sensitive requests.
• Work independently in a fully remote, task-oriented environment while maintaining a consistent working schedule.
• Ensure the credential process remains organized, efficient, and compliant with internal guidelines.

Essential Skills

• At least 2+ years of administrative or business support experience.
• Strong communication and collaboration skills, with the ability to serve as a point of contact for multiple stakeholders.
• Proficiency with Microsoft 365 tools, including Outlook, Teams, Excel, and PowerPoint.
• Experience facilitating cross-functional communication and documenting and sharing information effectively.
• Ability to coordinate projects and tasks, manage timelines, and track deliverables.
• High level of discretion when working with confidential or sensitive information.
• Strong organizational skills and consistent follow-through in managing requests and tasks.
• Ability to proactively triage inbox and communications to maintain responsiveness and efficiency.
• Capability to work independently in a fully remote, task-oriented environment while maintaining a consistent schedule.
• Comfort with repetitive, process-driven work and attention to detail in tracking data and requests.

Work Environment

This role is fully remote, with flexibility across time zones as long as a consistent working schedule is maintained. The standard work week is Monday through Friday, approximately 40 hours per week, with no expected overtime. The position operates in a highly task-oriented and repetitive environment, focused on keeping credential and access processes organized and running smoothly. You will work extensively with Microsoft 365 tools such as Outlook, Teams, Excel, and PowerPoint for communication, data entry, tracking, and reporting. The culture emphasizes discretion, reliability, and clear communication, with opportunities to gain experience within a large corporate or technology-oriented setting. Extension of the assignment may be evaluated based on future business needs.

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay And Benefits

The pay range for this position is $20.00 - $20.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Redmond, WA.

Application Deadline

This position is anticipated to close on Oct 20, 2026.

Workplace Type

This is a fully remote position.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.