Administrative Coordinator

Aramark Correctional Services; Indianapolis (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Aramark Administrative Coordinator in Indiana oversees a broad range of administrative duties across Finance, Payroll, HR, DOT Compliance, Legal, and Labor Relations at ARS market centers. The role guides staff, leads projects, and improves processes while ensuring compliance and timely operations.

The position involves onboarding support, office functions, payroll assistance, and inventory management, with emphasis on accuracy and customer service.

Qualifications

• High School Diploma required.
• Associates Degree in Accounting or Finance preferred.
• 3-5 years of work experience preferred.
• MS Office Experience with proficiency in Excel required.
• Strong communication skills.
• Excellent customer service and administrative skills required.
• Ability to develop and maintain a positive working relationship with others.
• Detail oriented, ability to multi-task, with strong organizational skills are required.

Responsibilities

• Provide daily direction and communication to employees to ensure duties are performed timely and efficiently.
• Coordinate and lead special projects.
• Provide guidance to other employees to solve problems and research issues within the administrative function.
• Recommend methods to improve operation processes and service to internal and external customers.
• Serve as a resource for other departments on functional-area matters.
• Support the payroll processing, time and attendance tracking, and related payroll activities.
• Post notices from regional management and HR regarding Policy, Payroll, HR, Benefits and Compliance.
• Review and maintain the time and attendance system.
• Assist onboarding of new hires.
• Support daily office functions: supplies, mail, and front desk tasks.
• Support Fleet processes: vehicle accidents, fuel cards, driver alerts.
• Support weekly inventory, PO generation, and perpetual inventory system.
• Maintain Accounts Receivable checks and route cash.
• Support management reporting within the Market Center.

Skills

MS Office

Excel

Communication

Customer service

Multi-tasking

Detail oriented

Education

Associates Degree in Accounting/Finance

Tools

Excel

Word

Outlook

Job description

Job Description

The Administrative Coordinator is responsible for various administrative duties and ad-hoc projects which must take place at each ARS market center location. The Administrative Coordinator is a multi-faceted role that supports the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other ARS Corporate departments.

General Responsibilities

• Provide daily direction and communication to employees to insure functional duties are performed in a timely, efficient and knowledgeable manner.
• Coordinate and lead special projects.
• Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function.
• Recommend methods to improve operation processes, efficiency and service to both internal and external customers.
• Serve as a resource for other departments on matters pertaining to functional area

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Payroll

• Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s).
• Post all notices from regional management and HR with regard to Company Policy, Payroll, HR, Benefits and Compliance Practices.
• Review and maintain the time and attendance system.

Human Resources

• Implement new administrative procedures and forms as directed by HR management and Finance. Maintain existing employee Personnel files, DOT, OSHA, and other HR compliant recordkeeping as directed by Finance or Human Resources.
• Support the on boarding of new hires.

Office Administration

• Support the daily office functions by ordering supplies, business cards, processing incoming and outgoing mail, ordering computer for new employees and attending to the front desk.
• Assist the Fleet function within the MC by managing the essential Fleet processes such as vehicle accident reporting, fuel cards and driver alert notices.

Operations Support

• Support weekly inventory process
• Generating POs and maintaining perpetual inventory ordering system, which may include the following; ordering product, receiving product and issuing product to the route on a daily basis.
• Maintaining our POS database which may include writing POs and pulling in weekly sales and inventory results.

Functional Responsibilities

• Support Accounts Receivable (A/R) function within the Market Center (MC) by ensuring checks and Route Cash processed daily and support any necessary Special Billing in order to expedite or support our collection efforts.
• Support management reporting within the MC by providing reports to the management team.
• Additional responsibilities as requested

Qualifications

• High School Diploma required. Associates Degree in Accounting or Finance preferred.
• 3-5 years of work experience preferred.
• MS Office Experience with proficiency in Excel required.
• Strong communication skills.
• Excellent customer service and administrative skills required.
• Ability to develop and maintain a positive working relationship with others.
• Detail oriented, ability to multi-task, with strong organizational skills are required.

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.