Office Coordinator

Aramark Correctional Services; West Hartford (CT); On-site; USD 28,000 - 34,000; Full time

Job summary

Aramark is seeking an Office Coordinator in a professional, on-site capacity to support management with essential administrative tasks. The role requires handling data entry, ordering, filing, and interacting with customers, visitors, and employees in a courteous manner.

Responsibilities include streamlining office operations, maintaining records, coordinating meetings, and ensuring timely processing of invoices and accounting tasks. Strong communication and basic accounting skills are required.

Qualifications

• Uses logical thinking to perform a variety of office tasks.
• Makes decisions based on policy and sound judgment.
• Follows instructions without close supervision.
• Communicates clearly in written and spoken form.
• Plans own work and coordinates with others when needed.
• Proficient with Microsoft Office applications.
• Has basic accounting skills.

Responsibilities

• Analyzes and coordinates office operations and procedures including typing, accounts payable/receivable, payroll, filing, and supplies.
• Evaluates office procedures and documents to improve workflow efficiency.
• Establishes procedures for records retention, protection, retrieval, transfer, and disposal.
• Reviews clerical and personnel records for completeness and accuracy.
• Coordinates activities of clerical staff and departments as needed.
• Assists management with preparation of invoices and monthly financial tasks.
• Helps coordinate and oversee office meetings.
• Maintains inventory of office supplies and stocks daily.
• Serves as IT liaison to resolve office-wide glitches and outages.

Skills

Logical thinking

Decision making

Instruction following

Clear communication

Time management

Microsoft Office

Basic accounting

Job description

Job Description

The Office Coordinator is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Office Coordinator will be required to interact with customers, visitors, and employees in a professional and pleasant manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.

Compensation Data

COMPENSATION: The Hourly rate for this position is $20.00 to $25.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

• Analyzes and coordinates office operations and procedures such as typing, accounts payable, accounts receivable, payroll, flow of correspondence, filing, requisition of supplies, and other clerical services.
• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Formulates procedures for detailed retention, protection, retrieval, transfer, and disposal of records.
• Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
• Coordinates activities of various clerical departments or workers with department.
• Assists unit management in the preparation of organizational invoices and monthly financial and other accounting responsibilities as needed.
• Help coordinate and oversee meetings within the office.
• Responsible for maintaining inventory for office supplies and stocking daily.
• Responsible for being the point person in the office for resolution to IT glitches and outages that affect the entire office.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• Use logical thinking to perform a variety of office tasks that require special skills and knowledge
• Make decisions based on company policy and good judgment
• Follow instructions without close supervision
• Speak and write clearly and accurately
• Plan your own work and sometimes the work of others
• Proficient with all Microsoft Applications
• Requires basic accounting skills.

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.