Administrative Coordinator

AllianceTexas; Fort Worth (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Flexible Spending Accounts (FSA)

401(k) with company match

Job summary

AllianceTexas is seeking an Administrative Coordinator to support the Hillwood Commons Office in Fort Worth, TX. This role encompasses a blend of administrative coordination, financial support, and front-facing responsibilities. The ideal candidate should have strong communication and organizational skills, as well as the ability to manage multiple priorities.

The position offers a dynamic work environment with benefits such as medical and vision insurance, paid time off, and a 401(k) plan with company match. The office is committed to fostering an engaging workplace.

Qualifications

• 1–3+ years of relevant experience in an administrative or operations role.
• Background in real estate, property management, hospitality, or events is a plus.
• High level of discretion with sensitive information.

Responsibilities

• Serve as a primary point of contact for vendors, tenants, and visitors.
• Assist with vendor coordination and day-to-day building logistics.
• Code and process expenses and invoices.
• Prepare and process check requests and expense reports.
• Provide lunch coverage for the front desk.

Skills

Strong written and verbal communication skills

Highly organized with strong attention to detail

Ability to manage multiple priorities and adapt to changing needs

Strong problem-solving skills and ability to work independently

Proficiency in Microsoft Office Suite

Experience with accounting or invoice processing systems

Education

High school diploma

Bachelor's degree

Tools

Wells Fargo

Medius

Salesforce

Box

Canva

Job description

Hillwood Commons
9800 Hillwood Parkway
Suite 300
Fort Worth, TX 76177, USA

Hillwood, a Perot company, is a premier commercial and residential real estate developer, investor, and advisor of properties throughout North America and Europe. Hillwood was founded in 1988 by Ross Perot, Jr. in association with the Alliance Texas project – an award winning 27,000‑acre master‑planned, mixed‑use development and global logistics hub. With a diverse portfolio of properties and home to many of the world’s leading companies, Hillwood is committed to bringing long‑term value to our customers, partners, and the communities we serve. For more information, please visit www.hillwood.com.

Position Summary

Hillwood Properties is seeking a dynamic and motivated Administrative Coordinator to support the Hillwood Commons Office located in Alliance Texas. This role is designed to support a growing team and evolving office operations. The position blends administrative coordination, financial support, and front‑facing responsibilities, with a strong emphasis on taking initiative and supporting day‑to‑day operational needs. Additionally, this individual must be flexible, detail‑oriented, and energized by a fast‑paced environment and interact with all levels in the organization.

Responsibilities

Administrative Support

• Serve as a primary point of contact for vendors, tenants, and visitors
• Assist with vendor coordination and day‑to‑day building logistics
• Provide administrative support to all teams offici‑ning in the Hillwood Properties suite
• Maintain organized office files, distribution lists, and emergency contact information
• Order and manage office supplies and track inventory levels
• Support stocking the HUB and overall office organization
• Help expand and implement new technology

Financial and Budgeting

• Code and process expenses using Wells Fargo and other internal systems
• Code invoices and contracts within Medius and other accounting platforms
• Assist with administrative budgeting and expense tracking
• Prepare and process check requests and expense reports
• Ensure accuracy and timeliness of financial documentation

Front Desk & Team Support

• Provide lunch coverage for the front desk (supporting primary receptionist coverage)
• Assist in streamlining administrative coverage across the team
• Partner with team members to ensure consistent office support and responsiveness
• Respond to on‑site requests and help troubleshoot issues as they arise
• Represent Hillwood professionally as a “face of the office”
• Assist with planning and executing associate and tenant events
• Support internal communications, flyers, and postings
• Contribute to a positive, engaging, and well‑organized workplace environment

Required Skills/Abilities

• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to manage multiple priorities and adapt to changing needs
• Strong problem‑solving skills and ability to work independently
• Ability to quickly assess urgency and prioritize accordingly
• Professional demeanor with strong interpersonal skills
• Ability to build relationships across all levels of the organization
• High level of discretion with sensitive and confidential information
• Strong sense of ownership and initiative
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with accounting or invoice processing systems (e.g., Wells Fargo, Medius, Canon) preferred
• Familiarity with tools such as Salesforce, Box, or Canva is a plus

Education and Experience

• 1–3+ years of relevant experience (administrative, coordinator, operations, or similar)
• High school diploma required; Bachelor’s degree preferred
• Background in real estate, property management, hospitality, or events is a plus

Benefits Highlights

• Medical Insurance
• Vision Insurance
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Vacation time
• Sick time
• Holidays
• Paid family caregiver leave
• Mental health and wellness resources
• Life Insurance
• Disability Insurance
• 401(k) with company match
• Tuition assistance
• Additional programs to support Associates and their families

EEO Statement

Hillwood is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.