ADMINISTRATIVE COORDINATOR

State of Arkansas; Fayetteville (AR); On-site; USD 43,000 - 64,000; Full time

Benefits offered by this job

pension

maternity leave

paid state holidays

Job summary

The State of Arkansas is seeking an Administrative Coordinator to support agency legal personnel by handling day-to-day administrative functions and coordinating office operations. This role includes document preparation, file management, and research support to ensure efficient operations.

You will manage scheduling for senior staff, prepare reports, and collaborate across departments to strengthen policy implementation and communicate effectively with stakeholders.

Qualifications

• A high school diploma or equivalent is required.
• One year of experience in administrative roles.
• Notary Public for the state of Arkansas, or ability to obtain within 6 months of employment.

Responsibilities

• Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed.
• Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans.
• Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies.
• Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency.

Skills

Multitasking

Attention to detail

Verbal and written communication

Microsoft Office

Budget tracking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Position Number

Position Number: 22101029

County: Washington

Posting End Date: September 14, 2026

The Legal Support Specialist is responsible for providing legal administrative support to agency legal personnel by providing clerical, administrative, and research support services including: processing and distributing mail and other correspondence; invoice processing; answering and directing phone calls; file management; document preparation and review; research; investigations; client support; and trial preparation.

Preferred Qualifications

Notary Public for the state of Arkansas, or able to meet the requirements to be an Arkansas Notary Public within 6 months of employment.

The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like child care centers and nursing homes are safe. We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. Plus, working for the State has great perks, including a pension, maternity leave, paid state holidays, and much more. At DHS, we take care of our employees so you can help care for others.

Benefits

• pension
• maternity leave
• paid state holidays

Position Information

• Job Series: Administrative Support
• Classification: Administrative Coordinator – Career Path
• Class Code: PAS02P
• Pay Grade: SGS04
• Salary Range: $43,088 - $63,770

Job Summary

The Administrative Coordinator serves as an essential part of the administrative team within a department, providing higher-level coordination and management of office functions, supporting leadership, and ensuring efficient day-to-day operations. This role goes beyond traditional administrative tasks by requiring a proactive approach to problem-solving, project management, and team collaboration. The Administrative Coordinator plays a key role in supporting policy implementation, managing workflows, coordinating cross-departmental activities, and enhancing communication and operational efficiency.

Primary Responsibilities

Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed. Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met. Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed. Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans. Prioritize appointments and ensure that all participants are informed and prepared for meetings or events. Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies. Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations. Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency. Collaborate with team members and leadership to design and implement changes that enhance organizational performance. Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

Knowledge And Skills

Ability to manage multiple priorities, tasks, and deadlines simultaneously. High attention to detail and accuracy in all administrative tasks, including document management, budget tracking, and scheduling. Strong verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders. Ability to prepare clear, concise reports and correspondence that convey key information to various audiences. Strong problem-solving abilities to address administrative issues, resolve conflicts, and improve workflows. Strong skills in using office software applications (Microsoft Word, Excel, PowerPoint, Outlook), and familiarity with project management software or database systems.

Minimum Qualifications

A high school diploma or equivalent is required, plus one (1) year of experience in administrative roles.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.