Administrative Coordinator

Howden Re; Edina (MN); On-site; USD 42,000 - 54,000; Full time

Job summary

Howden Re in Edina is seeking an Administrative Coordinator to support daily office operations and serve as a primary contact for employees and clients. The role will organize travel, prep client meeting documents, and help maintain a professional, welcoming office environment.

The ideal candidate will have strong communication and organizational skills, be able to work on-site full time, and thrive in a collaborative team that values accuracy and proactive problem-solving.

Qualifications

• High School Diploma or Equivalent is required.
• Two or more years of administrative assistant experience are preferred.
• On-site work in Edina, MN is required.
• Positive attitude and energetic culture fit.
• Strong organizational and time management skills with attention to detail.
• Proficiency in Microsoft Office including PowerPoint and Excel.
• Ability to work independently and as part of a team with professional appearance.
• Excellent communication and interpersonal abilities across teams and executives.
• Willingness to learn and grow in the role.
• Problem-solving and resourcefulness in handling challenges.
• Authorized to work in the US.

Responsibilities

• Provides administrative support to multiple teams by organizing travel and preparing client meeting documents.
• Manages office operations, supplies, kitchen, and conference room coordination.
• Schedules office visitors and coordinates in-office catering.
• Cultivates positive culture and guest experience while collaborating with the Howden Re team.
• Performs other administrative duties as assigned.

Skills

Administrative support

Communication skills

Organizational skills

Time management

Multitasking

Microsoft Office

PowerPoint

Excel

Teamwork

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

Howden Re is the global reinsurance broker and risk, capital, & strategic advisor focused on relentless innovation & superior analytics for top client service. The Administrative Coordinator will support daily office operations and help create a smooth, professional experience for employees and clients. This role will serve as a company point of contact, assist multiple teams and clients, while helping to maintain an organized, welcoming office environment. The ideal candidate will have strong communication and organizational skills, along with a positive, friendly attitude.

Primary Responsibilities:

• Provides administrative support to a variety of teams within Howden Re by organizing travel arrangements, compiling and submitting expense reports, preparing client meeting documents, and planning client meetings
• Assists with general office operations and maintains organization through supply management, kitchen and conference room management, and coordinating office maintenance needs
• Assists with coordinating office visitor schedules and in-office catering needs
• Drives culture and facilitates relationships through overseeing guest experience and interaction with broader Howden Re team to better understand office needs
• Other administrative duties as assigned

Desired Qualifications:

• High School Diploma or Equivalent
• Two or more years’ experience as an administrative assistant or similar role
• Ability to work on-site in our Edina office full time
• Positive attitude and desire to facilitate an energetic culture that serves a high functioning team
• Strong organizational and time management skills. - Multi-tasking ability and attention to detail.
• Proficient with Microsoft Office suite including PowerPoint and Excel
• Ability to work independently and as part of a team. - Must maintain a professional appearance and demeanor.
• Excellent communication and interpersonal abilities to liaise across teams and executives
• Desire to learn and grow
• Problem-solving skills and resourcefulness in handling challenges
• Must be legally authorized to work in the US