Administrative Coordinator

East Jordan Family Health Center; East Jordan (MI); On-site; USD 42,000 - 65,000; Full time

Job summary

East Jordan Family Health Center is seeking an Administrative Coordinator to support the CEO, Medical Director, and leadership team. The role ensures smooth daily operations, coordinating schedules, meetings, and projects while handling credentialing and regulatory compliance.

Responsibilities include preparing agendas, tracking compliance, handling correspondence, and supporting grants and events. HIPAA and IT security compliance are required.

Qualifications

• Associate degree or equivalent experience in business management.
• Expert knowledge of Microsoft Office Suite, Excel and SharePoint.
• Excellent organizational and written/verbal communication skills.
• Ability to maintain confidentiality and manage multiple priorities.

Responsibilities

• Coordinate schedules, meetings, and travel for the CEO, Medical Director, and Board.
• Prepare meeting agendas, take minutes, and manage follow-up actions.
• Support credentialing, recredentialing, and privileging for medical providers.
• Maintain databases for licensure, certifications, and training.
• Track compliance records (CLIA, BLS, ACLS, peer reviews).
• Manage correspondence, mail, supplies, and administrative processes.
• Assist with projects, grants, and corporate file management.
• Support internal communications and special events.
• Uphold HIPAA and compliance standards and follow security protocols for IT systems and data.

Skills

Microsoft Office Suite

Excel

SharePoint

Organizational skills

Written/verbal communication

Education

Associate degree in Business Management

Job description

Job Category: Administrative

Job Type: Full Time

Job Address: East Jordan

Salary: Based on experience

The Administrative Coordinator provides direct support to the Chief Executive Officer, Medical Director, and members of the leadership team. This key position ensures smooth daily operations of the administrative office by coordinating schedules, meetings, and projects while managing credentialing processes and maintaining regulatory compliance.

Responsibilities

• Coordinate schedules, meetings, and travel for the CEO, Medical Director, and Board of Directors.
• Prepare meeting agendas, take minutes, and manage follow-up actions.
• Support credentialing, recredentialing, and privileging for medical providers.
• Maintain accurate databases for licensure, certifications, and training.
• Track compliance records (CLIA, BLS, ACLS, peer reviews).
• Manage correspondence, mail, supplies, and administrative processes.
• Assist with projects, grants, and corporate file management.
• Support internal communications and special events.
• Uphold all HIPAA and compliance standards and follow security protocols for IT systems and data.

Qualifications

• Associate degree in Business Management or equivalent experience.
• Expert knowledge of Microsoft Office Suite, Excel, and SharePoint.
• Excellent organizational and written/verbal communication skills.
• Ability to maintain confidentiality and manage multiple priorities.