Administrative Coordinator

Duke Careers; Durham (NC); On-site; USD 60,000 - 87,000; Full time

Job summary

Duke University School of Medicine's Department of Emergency Medicine seeks an Administrative Coordinator to join our dynamic team. In this role, you will work closely with department leadership to drive key initiatives, manage administrative operations, and support a fast-paced academic and clinical environment.

You’ll partner with Chair and leadership to execute strategic priorities, supervise the administrative support team, coordinate meetings and VIP visits, travel logistics, and prepare

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Four years of experience in an executive administrative or similar role.
• Strong organizational, analytical, and communication skills.

Responsibilities

• Partner with department leadership to execute strategic priorities and projects.
• Manage and supervise the administrative support team, including hiring, training, scheduling, and performance management.
• Coordinate complex administrative activities, meetings, and communications across faculty, staff, and external stakeholders.
• Plan and execute departmental events, meetings, and VIP visits, including travel coordination and logistics.
• Oversee project budgets, track expenses, and generate financial reports.

Skills

Bachelor’s degree

Four years of executive administrative

Strong organizational skills

Analytical skills

Communication skills

Education

Bachelor’s degree or equivalent

Job description

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School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You.

The Department of Emergency Medicine is seeking an Administrative Coordinator to join our dynamic team. In this role, you will work closely with department leadership to drive key initiatives, manage administrative operations, and support a fast-paced academic and clinical environment.
You’ll play a central role in coordinating complex projects, leading an administrative support team, and ensuring the department runs efficiently—all while engaging with faculty, leadership, and external stakeholders.

Minimum Requirements:

• Bachelor’s degree or equivalent combination of education and experience
• Four years of experience in an executive administrative or similar role
• Strong organizational, analytical, and communication skills

Preferred Qualifications:

• Experience supporting senior leadership in a complex or matrixed organization
• Demonstrated ability to manage confidential information with discretion
• Excellent interpersonal and written communication skills
• Strong attention to detail and ability to manage multiple priorities simultaneously

Other Requirements:

• This position is onsite

Be Bold.

• Partner with department leadership (Chair, Vice Chairs, Division Chiefs, CAO) to execute strategic priorities and special projects
• Manage and supervise the administrative support team, including hiring, training, scheduling, and performance management
• Coordinate complex administrative activities, meetings, and communications across faculty, staff, and external stakeholders
• Plan and execute departmental events, meetings, and VIP visits, including travel coordination and logistics
• Oversee project budgets, track expenses, and generate financial reports for initiatives and events

Choose Duke.

The Department of Emergency Medicine offers a collaborative and mission-driven environment where your work directly supports clinical care, education, and research. You’ll be part of a high-impact team that values innovation, teamwork, and operational excellence.

At Duke, you’ll have the opportunity to grow professionally while contributing to meaningful work that supports patients, providers, and the broader academic community.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $59,829.00 to USD $86,700.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).

Nearest Major Market: Durham
Nearest Secondary Market: Raleigh

Read more about Duke’s commitment to affirmative action and nondiscrimination at hr.duke.edu/eeo.