Administrative Coordinator

Falcone Consulting, LLC; Detroit (MI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

Falcone Consulting, LLC is seeking an Administrative Coordinator to manage the flow of customer orders, documentation, and shop instructions in a manufacturing environment. You will assist with quoting, contract review, and order documentation to ensure work orders are accurate before reaching the shop floor.

Role requires onsite presence in Detroit, MI, with ITAR compliance and collaboration with the General Manager. This is a full-time position offering benefits and growth opportunities.

Qualifications

• Strong attention to detail.
• Comfortable working with technical documents and engineering drawings.
• Excellent organizational and communication skills.
• Ability to manage multiple tasks and deadlines.
• Strong computer skills including Outlook, Excel, and ERP systems.
• Ability to work effectively with both office staff and shop personnel.

Responsibilities

• Receive and process requests for quotes and customer orders.
• Review customer documents, drawings, and specifications to confirm scope of work.
• Support contract review and ensure required documentation is complete.
• Coordinate information needed to release work orders to the shop floor.
• Provide updates to customers and internal teams regarding order status.
• Prepare work order certifications and required documentation.
• Generate reports from ERP systems.
• Assist with quality documentation and verification of requirements.
• Capture photographs of hardware as needed for documentation.
• Support additional shop and administrative activities as directed by the General Manager.

Skills

Attention to detail

Technical documents

Organizational skills

Communication

Excel

Outlook

ERP systems

Education

High school diploma or GED

Tools

Excel

Outlook

ERP systems

Job description

Seeking to fill an immediate open position for a confidential client!

Join a growing precision heat treating company supporting aerospace and other high-reliability industries. The work requires strict process control, accurate documentation, and close coordination between customers and the shop floor to meet demanding technical and quality requirements.

NOTE LOCATION: ONSITE - DETROIT, MICHIGAN, USA

US Person status compliant with ITAR regulations required

Behind every successful production schedule is someone keeping the details organized.

We're hiring an Administrative Coordinator to help manage the flow of customer orders, documentation, and shop instructions. This role supports quoting, contract review, planning, and quality documentation to ensure work orders are accurate before they reach the shop floor.

Pay range is $20-$25/hour DOE. This is a full-time position requiring in-person presence.

Benefits include:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

The Administrative Coordinator works closely with the General Manager and supports quoting, contract review, order documentation, and communication between customers and the production team. The right person will be organized, detail-oriented, and comfortable working with technical documentation in a manufacturing environment.

What You'll Do

• Receive and process requests for quotes and customer orders
• Review customer documents, drawings, and specifications to confirm scope of work
• Support contract review and ensure required documentation is complete
• Coordinate information needed to release work orders to the shop floor
• Provide updates to customers and internal teams regarding order status
• Prepare work order certifications and required documentation
• Generate reports from ERP systems
• Assist with quality documentation and verification of requirements
• Capture photographs of hardware as needed for documentation
• Support additional shop and administrative activities as directed by the General Manager

What Helps Someone Succeed in This Role

• Strong attention to detail
• Comfortable working with technical documents and engineering drawings
• Excellent organizational and communication skills
• Ability to manage multiple tasks and deadlines
• Strong computer skills including Outlook, Excel, and ERP systems
• Ability to work effectively with both office staff and shop personnel

Helpful Experience (Not Required)

• Experience in aerospace, defense, or regulated manufacturing
• Experience working in a manufacturing or production environment
• Coursework or experience in engineering, quality, or business administration
• High school diploma or GED

Client is an Equal Opportunity Employer and is committed to creating an inclusive workplace. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, height, weight, or any other characteristic protected by federal, state, or local law.