Administrative Coordinator

WesleyLife; Des Moines (IA); On-site; USD 42,000 - 54,000; Full time

Job summary

WesleyLife is seeking an Administrative Coordinator to act as the front desk concierge and provide comprehensive administrative support across the organization. You will welcome guests, manage inquiries, handle calendar and meetings, prepare presentations, and assist leaders with reports and initiatives.

Ideal candidates will have a high school diploma or equivalent with 3+ years of related experience; a Bachelor’s degree is highly preferred.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree strongly preferred.
• 3+ years of related experience.
• Strong organizational and communication skills.

Responsibilities

• Front desk concierge with hospitality duties, greeting visitors and directing inquiries.
• Order and manage office supplies and equipment for a professional environment.
• Coordinate facilities and building-related needs as needed.
• Provide administrative support: calendar management, meeting/event coordination, communications, documents, and presentations.
• Support projects, reports, presentations, and initiatives with stakeholders and timelines.
• Manage confidential information and ensure deadlines are met.
• Fleet vehicle management duties as assigned.
• Complete special projects and related duties as assigned.

Skills

Front desk operations

Hospitality

Calendar management

Meeting coordination

Documentation

Education

High school diploma or equivalent

Bachelor’s degree

Job description

Position Summary

The Administrative Coordinator serves as the primary front desk concierge, provides administrative support to leaders and individuals across the organization, and handles daily office-related tasks and assignments, projects, reports.

Essential Job Functions & Responsibilities

• Serves as the front desk concierge, providing exceptional hospitality while managing front desk operations, including welcoming and assisting guests, answering and directing phone calls, handling deliveries and mail, responding to inquiries, and ensuring visitors are connected with the appropriate individuals or departments.
• Orders, maintains, and manages office supplies, equipment, and operational resources to support the Network Support Center team, ensuring a well-equipped, efficient, and professional work environment.
• Coordinates facility and building-related needs as required to support daily operations.
• Provides comprehensive administrative support to assigned leaders, departments, committees, and organizational initiatives, including calendar management, meeting and event coordination, communications, correspondence, document preparation, presentations, expense reporting, and other operational activities.
• Prioritizes competing demands and exercises sound judgment to ensure efficient office operations and timely execution of responsibilities.
• Serves as a trusted partner to leadership by supporting projects, reports, presentations, and strategic initiatives; independently gathering information, maintaining confidentiality, coordinating stakeholders, tracking timelines and action items, and ensuring work is completed accurately, professionally, and within established deadlines.
• Fleet vehicle management duties as assigned.
• Completes a variety of special projects, assignments, and other related duties as assigned.

Education & Experience

• High school diploma or equivalent is required. A Bachelor’s degree is highly preferred
• 3+ years of related experience