Administrative Coordinator

Bridges Baltimore; Baltimore (MD); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) with employer matching

Paid vacation

Job summary

Bridges Baltimore is seeking an organized Administrative Coordinator for our Baltimore office. This full-time role blends office management, departmental coordination, and executive support to help our team operate smoothly and efficiently.

The ideal candidate holds an undergraduate degree and 4–8 years of full-time experience, with strengths in nonprofit administration, HR, or operations, and proficiency in Microsoft Office and Google Workspace.

Qualifications

• Undergraduate degree and 4–8 years of full-time work experience.
• Experience in nonprofit administration, HR, finance, executive assistance, or operational support.
• Strong interpersonal skills, discretion, and ability to maintain confidentiality.
• Proficiency with Microsoft Office and Google Workspace; comfortable with AI-enabled productivity tools.

Responsibilities

• Office management and coordination, overseeing facilities, supplies, and vendors.
• Departmental coordination across External Affairs, Operations, and Programs.
• Executive support including calendar management, board meeting logistics, and expense reporting.

Skills

Organized

Communication

Time management

Discretion

Interpersonal skills

Teamwork

Claude AI

Education

Undergraduate degree

Tools

Microsoft Office

Google Workspace

Claude AI

Job description

Bridges Baltimore is a Baltimore-based non-profit organization committed to the long-term success of Baltimore City youth and to providing life-changing opportunities to independent school students. Bridges programs currently serve over 900 participants per year – 530 Baltimore City youth ages 9-23 and 400 independent school students – across four locations with continued expansion plans over the coming decade.

The Opportunity

Bridges Baltimore is seeking an organized, adaptable, relationship oriented, and efficient full-time Administrative Coordinator for our non-profit organization. This role blends office management, departmental coordination, and executive support — ideal for someone who enjoys variety, takes pride in working behind the scenes to support a team, and will take ownership of administrative details.

Summary of responsibilities

• Office management coordination: Includes keeping the office facility and technology in good working order, coordinating activities with vendors for the space, and maintaining appropriate levels of supplies, food, and materials.
• Departmental coordination: Includes supporting core organizational functions like (1) External Affairs with mail collection, gift entry and acknowledgements, and event support, (2) Operations with subscriptions and information tracking, internal calendar management, purchasing, staff recruitment, and employee life-cycle activities, (3) Programs with data collection, data entry, and admissions tracking.
• Executive coordination: Includes managing calendar invites and links for meetings, setting up technology and logistics at Board meetings, and assisting with record keeping and expense reporting.

The Ideal Candidate

• Shows commitment to the organization’s mission and a desire to excel in this role.
• Has an undergraduate degree as well as 4-8 years of full-time work experience with a track record of consistent success.
• Has experience and a demonstrated strength in one or more of the following areas – non-profit administration, human resources, finance, executive assistance, or operational support.
• Strong interpersonal skills and emotional intelligence, who will build trust across a diverse set of relationships within our organization.
• Operates with sound judgment, exercises discretion and maintains confidentiality, has strong organization and time management skills, and follows through with attention to detail.
• Generally proficient in learning / utilizing workplace technology including Microsoft Office/Google Workspace, AI-enabled productivity tools such as Claude, shared online calendars, internet search, email, online purchasing, and productivity tools / applications.
• Thrives working with a team and with autonomy and is both consistent and adaptable.
• Compensation: The salary for this full-time 12-month role is $60,000 - $75,000, commensurate with experience.
• Benefits: Full-time employees are eligible to participate in Bridges Baltimore’s comprehensive benefits program which includes, but is not limited to, medical, dental, vision, disability, 403(b) with employer matching; FSA options; paid vacation, sick, & holiday time; auxiliary insurance; meal benefit; etc.
• Start Date: This role will start in the Fall of 2026.
• Supervision: This role reports to the Executive Director.
• Location: The Administrative Coordinator role is based at Bridges Baltimore’s central office (Baltimore, MD) and will come with some hybrid flexibility.
• Hours:This 40-hour-per-week role will typically follow traditional business hours. It may include occasional evenings and weekends.

To Learn More about Bridges

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Bridges Baltimore and its partner organizations are committed to creating a supportive learning environment where all individuals are valued for their unique contributions and are able to achieve their highest potential. We strongly believe that a diverse and inclusive environment is the best learning environment for our students and prepares them to live, work, and thrive in an increasingly global and multicultural community. We reject all prejudice, particularly those based on race, national and ethnic origin, religion, socioeconomic status, gender identity, sexual orientation, and physical characteristcs.