Administrative Coordinator

Gardner-Webb University; Asheville (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Gardner-Webb University in Boiling Springs, NC seeks an Operations Specialist to provide administrative and workflow support for the Office of Marketing & Communications and the Office of Advancement. You will coordinate schedules, travel, purchasing, vendor relations, and document management to move projects forward efficiently.

Ideal candidates have 3–5 years in operations or related roles, strong organization and communication skills, and proficiency with Microsoft Office and Google

Qualifications

• Bachelor's degree in business, communications, marketing, public relations, or a related field; or an equivalent combination of education and experience.
• Three to five years of experience in operations, project coordination, administrative support, office management, marketing operations, or a related field.
• Strong organizational, communication, and problem‑solving skills.
• Ability to manage multiple priorities and deadlines in a fast‑paced environment.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Coordinate project intake, tracking, and workflow management.
• Maintain project schedules and follow up on requests, approvals, and deadlines.
• Schedule meetings and assist with calendar management.
• Process invoices, purchase orders, reimbursements, and vendor documentation.
• Coordinate purchasing of office supplies, equipment, software, and marketing materials.
• Maintain departmental records, files, and operational documentation.
• Submit and track maintenance and facilities requests.
• Assist with onboarding logistics for employees and student workers.
• Provide administrative and operational support for departmental initiatives and activities.
• Support stewardship and donor acknowledgment processes, including correspondence, tracking, and related administrative activities.
• Assist with meeting coordination and preparation, travel arrangements, special projects, and events as needed.
• Perform other related duties as assigned.

Skills

Project coordination

Administrative support

Communication

Time management

Problem-solving

Education

Bachelor's degree in business, communications, marketing, public relations, or related field

Tools

Microsoft Office

Google Workspace

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Bus/Finance Ops Boiling Springs, NC, Boiling Springs, NC, US

7 days ago Requisition ID: 1508

The Operations Specialist provides operational, administrative, executive, and workflow support for the Office of Marketing & Communications and Office of Advancement. This position supports the day‑to‑day operations of both offices through coordination of schedules, meetings, travel, purchasing, vendor relationships, and other administrative functions to ensure projects and initiatives move forward efficiently.

Key Responsibilities:

• Coordinate project intake, tracking, and workflow management.
• Maintain project schedules and follow up on requests, approvals, and deadlines.
• Schedule meetings and assist with calendar management.
• Process invoices, purchase orders, reimbursements, and vendor documentation.
• Coordinate purchasing of office supplies, equipment, software, and marketing materials.
• Maintain departmental records, files, and operational documentation.
• Submit and track maintenance and facilities requests.
• Assist with onboarding logistics for employees and student workers.
• Provide administrative and operational support for departmental initiatives and activities.
• Support stewardship and donor acknowledgment processes, including correspondence, tracking, and related administrative activities.
• Assist with meeting coordination and preparation, travel arrangements, special projects, and events as needed.
• Perform other related duties as assigned.

Required Qualifications:

• Bachelor's degree in business, communications, marketing, public relations, or a related field; or an equivalent combination of education and experience.
• Three to five years of experience in operations, project coordination, administrative support, office management, marketing operations, or a related field.
• Strong organizational, communication, and problem‑solving skills.
• Ability to manage multiple priorities and deadlines in a fast‑paced environment.
• Proficiency with Microsoft Office and Google Workspace.

Preferred Qualifications:

• Experience supporting multiple departments or senior leaders.
• Experience with project management software.
• Experience with purchasing, budget tracking, invoice processing, and vendor management.
• Experience in higher education, marketing, communications, advancement, or nonprofit organizations.