Administrative Coordinator

Jlive; Ann Arbor (MI); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Health/Dental insurance

Paid Time Off (PTO)

401(k) match

Opportunities for growth and development

Job summary

Jlive in Ann Arbor, MI, seeks an Administrative Coordinator to manage daily operations, events, and marketing materials. In this full-time role, you will support communications, maintain relationships with members, and assist with event readiness.

The ideal candidate will bring proven administrative experience, strong organizational skills, and proficiency in Canva. We offer health benefits, a collaborative work environment, and opportunities for professional growth.

Qualifications

• Proven experience in an administrative, secretarial, or coordinator role.
• High proficiency with Canva and office software.
• Excellent communication skills for writing and public interaction.
• Detail-oriented with strong organizational abilities.

Responsibilities

• Serve as the first line of contact for communications.
• Maintain strong relationships with members and guests.
• Assist with financial tracking and purchase orders.
• Create marketing materials using Canva.
• Assist with setup and management during events.

Skills

Proven experience in administrative, secretarial, or coordinator role

High proficiency with Canva

Excellent written and verbal communication skills

Detail-oriented & organized

Ability to work flexible hours

Physical stamina for event setup

Tools

Canva

Google Workspace

Microsoft Office

Job description

Job Posting: Administrative Coordinator

Job Type: Full-Time (40 hours/week)

Reports To: Director of Culture and Engagement

Salary: $30,000 - $40,000 annual salary (dependent on experience)

About Us

The Jewish Community Center of Greater Ann Arbor (the JCC) is a vibrant, welcoming hub dedicated to evolving and enriching the cultural, educational, and social life of Washtenaw County. Guided by Jewish values but open to everyone, we serve all ages through diverse programming, early childhood education, adult enrichment, and landmark cultural events. We pride ourselves on creating a warm, inclusive environment where community members connect, learn, and celebrate together.

Position Overview

Are you a master organizer who also loves flexing your creative muscles? We are looking for an Administrative Coordinator to join our team full-time and in-person. You will be the heartbeat of our daily office operations, the creative eye behind our marketing materials, and a reliable, high-energy presence at our events.

In this role, no two days are the same. You will handle everything from drafting purchase orders and managing member communications to designing beautiful flyers on Canva and helping run our major events. If you thrive in a collaborative, fast-paced environment and love a mix of desk work and hands‑on execution, we want you on our team!

Key Responsibilities

• Communications Management: Serve as the first line of contact—sorting through daily emails and calls, routing them efficiently, and handling community inquiries.
• Member Relations: Maintain strong, positive relationships with members and guests, answering questions and resolving issues with a helpful, professional attitude.
• Financial Tracking: Type up Purchase Orders (POs), help track project budgets, and ...
• Content Generation: Assist with typing, proofreading, and formatting articles, newsletters, grants, and event announcements.

Creative & Content Design

• Marketing Collateral: Use Canva to create eye‑catching flyers, brochures, digital signage, and program assets.
• Brand Alignment: Ensure all designed materials align with the JCC’s visual style, brand guidelines, and community messaging.

In‑Person Event Assistance

• Event Readiness: Be on hand for regular and major events to assist with physical setup, signage, decor, and teardown.
• Guest Relations: Manage the registration desk, check in guests, and act as a ...

Qualifications & Skills

• The Multi‑Talented Coordinator: Proven experience in an administrative, secretarial, or coordinator role (non‑profit or event experience is a plus).
• Tech & Design Savvy: High proficiency with Canva, Google Workspace, and Microsoft Office is required.
• Strong Communicator: Excellent written and verbal communication skills for drafting articles, assisting with grant materials, and interacting warmly with the public.
• Detail‑Oriented & Organized: Ability to accurately type up POs, cross‑reference spreadsheets, and assist with basic budget tracking.
• Schedule Flexibility: Ability to work a consistent 40‑hour week in our office, with the flexibility to work occasional evenings or weekends to support major events (advance notice will always be given).
• Physical Stamina: Ability to stand for extended periods during events and lift/move event setup materials (up to 25 lbs).

What We Offer

• Benefits: Health/Dental insurance, Paid Time Off (PTO), and 401(k) match.
• A dynamic, collaborative, and creative in‑person work environment.
• Opportunities for growth and professional development within the organization.

How to Apply

Please submit your resume and a brief cover letter explaining why you’re the perfect fit for this multifaceted role to [e-mail].

Bonus Points: If you have a portfolio or a few examples of flyers/graphics you’ve designed in Canva, please attach them or include a link with your application!