Administrative Coord I

Clemson University; Clemson (SC); On-site; USD 5,000 - 60,000; Full time

Job summary

Clemson University is seeking an Administrative Coord I to serve as Executive Assistant to the Department Chair and to oversee office operations within the Department of Food, Nutrition, and Packaging Sciences. The role includes coordinating personnel matters, maintaining complex files, and directing administrative workflows.

The position requires strong organizational skills, data handling, and the ability to support faculty processes and graduate program administration.

Qualifications

• High school diploma or bachelor's degree may substitute for required experience.
• Experience in administrative services or business management is preferred.
• Must be able to manage complex schedules and data reporting.

Responsibilities

• Provide executive assistance to department chair, manage schedules and records.
• Coordinate department HR tasks including payroll, new hires, and personnel changes.
• Support graduate programs and faculty processes, admissions, and enrollment data.
• Oversee main office operations and coordinate office resources and space.

Skills

Executive support

Calendar management

Records management

Data reporting

Office coordination

Education

High school diploma or BA substitute

Tools

Kronos

Concur

Slate

Business Objects

Report Generator

Job description

Administrative Coord I

Full Time

JR-10284

JOB SUMMARY:

Serve as Executive Assistant to Department Chair. Plan, direct, coordinate/manage & provide complex support & administrative activities related to daily operation, administration, personnel, tenure & promotion. Oversee office assistant.

JOB DUTIES:

• 35% - Executive Assistance: Provide executive assistance to the Department Chair in the Department of Food, Nutrition, and Packaging Sciences. Manage and organize faculty and staff evaluations, tenure, promotion and reappointment, and post tenure review files, faculty and staff searches, and faculty credentials. Compile and maintain complex data for specialized reports, proposals and correspondences. Manage scheduling all appointments for the Department Chair. Coordinate meetings, record minutes, and distribute reports. Serve as the administrative liaison between Department Chair and administration.
• 35% - HR and Personnel Coordination: Coordinate and manage department personnel and payroll ensuring compliance with policies and procedures. Manage and organize documentation for position requests, new hire offers, personnel and payroll changes, and terminations. Oversee Kronos for all hourly and non-exempt employees. Coordinate summer pay for 9-month faculty and confidential reports. Maintain confidential personnel files.
• 15% - Faculty/Program Support: Provide administrative support to departmental committees. Ensure committees are functioning in accordance with departmental bylaws and faculty manual. Manage a wide-range of administrative duties for the graduate program. Serve as a resource person for the graduate coordinator and Graduate School. Manage applications and review process in Slate. Maintain graduate student enrollment numbers and graduation lists, maintain graduate student files, email announcements to graduate students, and compile graduate student reports using Business Objects and Report Generator.
• 15% - Office Management: Manage the main office and daily operations within the department. Coordinate vehicle reservations through Concur, process FM&O and telecommunications work orders, and key requests. Allocate and manage office space for graduate students. Serve as a resource on policies and procedures. Maintain files to comply with Records Management guidelines. Maintain a P-card and receipt revenue received. Serve as backup for Student Services Coordinator. Oversee office assistant (student) and coordinate workload. Other duties as assigned.

JOB CODE:

AH10

EMPLOYEE TYPE:

Regular FTE Staff

Minimum Requirements:

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

RESPONSIBILITIES:

JOB KNOWLEDGE

Firm working knowledge of concepts, practices and procedures and ability to use in varied situations.

SUPERVISORY RESPONSIBILITIES

Supervises Student workers only

BUDGETARY RESPONSIBILITIES

No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

Extends hands or arms in any direction: 75%

Communicate, converse, give direction, express oneself: 100%

Walk or move about: 20%

Sit (stationary position) for prolonged period: 80%

WORKING CONDITIONS:

None: %

WORK SCHEDULE:

Standard Hours: 37.5

COMPENSATION INFORMATION:

Expected Salary Range

5000 - 60000

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL:

Normal Operations - Required to follow emergency facility closure and modified operations directives, and not normally expected to work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

August 19, 2026

MILITARY AND VETERAN:

Military Equivalency: Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

Veteran Preference: South Carolina provides employment preference to eligible veterans for qualifying full-time permanent positions. To be considered, applicants must meet the minimum qualifications, have been discharged under honorable conditions, and indicate their veteran status in the application by uploading a DD-214 for confidential review. A request for Veteran Preference can be made via the application process. Please contact [e-mail] with any questions or issues.

CLOSING STATEMENT:

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.