Administrative Clerkship Coordinator - Internal Medicine

District-Medical-Group; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

District Medical Group in Phoenix, AZ seeks an Administrative Clerkship Coordinator for Internal Medicine to support rotating medical students and resident physicians. The role collaborates with program leadership and faculty, handling confidential transcripts and scheduling tasks.

The position requires strong communication, accuracy, and independent work with typical office responsibilities. A high school diploma is required, with a bachelor’s degree preferred; Monday–Friday, on-site, with

Qualifications

• Professional and supportive verbal and written communication skills.
• High level of accuracy in record keeping, data entry, and communications.
• Excellent time and project management skills.
• Navigate through operational challenges with proactive problem solving.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Coordinate rotating medical students, shadowers, PAs, observing physicians and residents; handle confidential transcripts and histories.
• Provide access, permissions, and timely communications for orientation, program, and offboarding.
• Maintain confidential files for applications, evaluations, and grades.
• Assemble student packets and orient students on the first day of rotation.
• Assist in developing student schedules.
• Coordinate meetings and ensure timely communications with stakeholders.
• Build relationships with medical schools and act as main DMG contact for communications.
• Provide timely answers to student inquiries and escalate as needed.
• Support residency coordinator tasks and update databases (VSAS, E*Value, New Innovations).
• Coordinate educational conferences: speakers, space, food, tech, attendance; maintain monthly schedule.
• Provide general office support: phones, copy, mail, room reservations.

Skills

Verbal communication

Written communication

Attention to detail

Independent work

Proactive problem solving

MS Office proficiency

Education

High School Diploma or equivalent

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Administrative Clerkship Coordinator - Internal Medicine

Job Description

Posted Thursday, August 27, 2026 at 9:00 AM

About District Medical Group

District Medical Group (DMG) is a nonprofit, integrated multi-specialty medical group in Phoenix, Arizona with a reputation for outstanding leadership, innovation, and dedication to the patients and communities we serve.

DMG employs over 750 members, including Physicians, Advance Practice Providers, independent contractors, executives, and administrative staff to provide services across all majormedical specialties and subspecialties. We are proud of the commitment to patient care, education, research, and community health services the organization has supported for over 30 years.

DMG Offers the Complete Experience

By upholding a supportive work environment through employee appreciation, collaboration, mentoring, and growth opportunity, DMG has retained countless long-tenured staff and welcomes new knowledge and initiatives. The organization offers a benefits package that includes competitive compensation and attractive health and company benefits, highlighted below.

• Medical, Dental, Vision, and many additional ancillary benefits EFFECTIVE DAY ONE
• 401(k) contribution options, with employer match up to 6%
• Access to Retirement Advisors
• Employer-paid Disability
• A Health Savings Account option with employer contribution
• Flexible Spending Account options, including Dependent Care FSA
• Rich Wellness Program and EAP, at no cost to the employee
• Fitness location memberships
• Generous PTO allocation, increasing after 3 years
• 10 paid Holidays
• Up to 40 hours Paid Sick Time annually

About the Role

Under the direction of the Department Program Director, Clerkship Director, and GME Manager, this position is primarily charged with coordinating rotating medical students and providing support for the resident physicians and faculty physicians, requiring initiative and independent judgment. The incumbent works independently and has contact with high level administrative personnel. This is a full-time position, Monday through Friday.

• Executes a variety of administrative functions relative to the application request and check-in processes of medical students, shadowers, PAs, observing physicians and/or rotating residents. This involves confidential and sensitive school transcripts, medical histories and malpractice issues.
• Provides rotating student with efficient access, permissions, and timely and necessary communications and resources to support a successful orientation, program, and offboarding experience.
• Maintains applications/evaluations/grades in confidential files.
• Compiles student packets and orients students on the first day of the rotation.
• Assists in the development of student schedules.
• Coordinates meetings as program requires or is requested, ensuring timely and supportive communications/resources are provided to stakeholders.
• Builds and maintains relationships that benefit Valleywise Health with coordinators from Medical Schools. Remains a key point of contact for the schools for communications, inquiries, and relaying of pertinent information or data.
• Acts as a liaison between Valleywise and DMG for student-related administrative matters.
• Provides timely answers to student-related inquiries and administrative or program concerns, escalating the concerns to the appropriate department for further action or involvement.
• Provides support to department residency coordinator with accomplishing the required tasks of the residency program.
• Maintains and updates databases including but not limited to VSAS, E*Value, and New Innovations.
• Coordinates educational conferences for the residency program including, but not limited to, coordinating speakers, reserving space, ordering food, setting up computer and projector, and monitoring attendance. Preparing and compiling necessary materials. Maintaining and updating monthly department conference schedule.
• Provide additional support to the department(s), to include answering phones, copy, file, fax, distribute mail, order food, and reserve rooms on meeting room manager.
• Other duties as assigned.

Education:

• High School Diploma or equivalent required
• Bachelor’s degree or equivalent combination of training, education and experience preferred

Experience:

• Minimum of two years as an administrator in an office setting required
• Two years’ experience in an administrative support role in a medical/graduate medical education setting preferred

Abilities:

• Professional and supportive verbal and written communication skills.
• High level of accuracy in record keeping, data entry, and communications.
• Excellent time and project management skills.
• Effectively work independently and collaboratively.
• Navigate through operational challenges, addressing as proactively as possible.
• Proficiency in Microsoft Office Suite (Ex: Word, Excel, and Outlook)