Administrative Clerk — Community Events & Office Support

City of Santa Fe Springs; Bozeman (MT); On-site; USD 25,000 - 30,000; Full time

Job summary

The Gallatin County Fairgrounds is seeking a receptionist to provide reception and clerical support for the Fairgrounds, including administrative tasks and special project functions. This position reports to the Fairgrounds Director and involves answering phones, greeting visitors, and handling mail and documents.

Responsibilities include managing inquiries via phone, website, email, and social media, supporting event-related projects, and assisting with RV program logistics.

Qualifications

• High school diploma or equivalent.
• 3–4 years of related clerical/administrative work experience.
• Ability to multi-task and communicate effectively.

Responsibilities

• Performs a variety of clerical and administrative duties including answering the phone, greeting visitors, copying and faxing documents, sorting and distributing mail, and responding to routine questions.
• Answers customer inquiries via phone, website, email, and social media.
• Refers complex matters to appropriate staff and assists with day-to-day operations of the Fairgrounds Office.
• Manages the RV program: booking spaces, check-in/out, and related clerical tasks.
• Coordinates office activities to ensure smooth operation and accurate record-keeping.
• Prepares and submits claims for payment in Munis and quarterly reports for postage and copy charges.
• Uploads information about public events to the website and social media.

Education

High school diploma

Job description

The Gallatin County Fairgrounds is seeking a receptionist to provide reception and clerical support for the Fairgrounds, including administrative tasks and special project functions. This position reports to the Fairgrounds Director and involves answering phones, greeting visitors, and handling mail and documents.

Responsibilities include managing inquiries via phone, website, email, and social media, supporting event-related projects, and assisting with RV program logistics.