Administrative Clerk

County of York; York (York County); On-site; USD 36,000 - 48,000; Full time

Job summary

County of York is seeking an Administrative Clerk to support the judicial scheduling workflow. You will prepare and distribute daily hearing schedules, pull preliminary hearing files, and coordinate with Magisterial District offices.

The role includes processing documents, making copies, and requesting stenography as needed. Applicants should be detail-oriented, proficient with data entry, and able to handle multiple tasks in a fast-paced county office environment.

Qualifications

• Ability to process and file courtroom documents.
• Experience with data entry and general typing.
• Ability to communicate with court offices and departments.

Responsibilities

• Process all documents related to Preliminary Hearings and communicate with Magisterial District Justice offices.
• Process and file all documents related to Arraignments.
• Create, enter, and scan cases into Spartan at all levels of court.
• Other duties as assigned by Office Manager.

Skills

General Typing

Phone skills

Data Entry

Filing

Tools

Spartan case management

Job description

POSITION SUMMARY

The Administrative Clerk is responsible for scheduling and requesting necessary continuances of preliminary hearings, as well as requesting stenos when needed. They are responsible for pulling the preliminary hearing files for the week as well as checking to make sure the preliminary hearing schedule is up to date and there have been no changes. They are responsible for making copies and distributing daily schedules to those that need it. The Administrative Clerk will be responsible for making new files for hearings that are at the preliminary hearing stage as well as any other duties listed below.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

ESSENTIAL REQUIREMENTS, DUTIES, AND RESPONSIBILITIES

• Process all documents related to Preliminary Hearings and communicate with Magisterial District Justice offices
• Process and file all documents related to Arraignments
• Creating, entering, and scanning cases into Spartan at all levels of court
• Other duties as assigned by Office Manager.

Requirements are representative of minimum knowledge, skills, and abilities. To perform this job successfully, the incumbent will possess the ability or aptitude to perform each duty proficiently, and comply with County policies and procedures, as outlined in the County Employee Handbook.

NON-ESSENTIAL DUTIES

(Additional duties that are required, although may be assigned to another employeedue to special circumstances applicable to the employee.)

• General Typing
• Phone skills
• Faxing Documents
• Knowledge of all copy machines
• Data Entry
• Filing

If you have any questions, please contact the county's Department of Human Resources at [e-mail].