COURT CLERK

County of York; York (York County); On-site; USD 42,000 - 62,000; Full time

Job summary

County of York seeks a Court Clerk to efficiently process civil litigation in the York County Prothonotary’s Office. The role requires familiarity with CountySuite, docketing, filing, and accurate record keeping, with strong customer service to litigants and attorneys.

Essential duties include processing cases, attending hearings, handling court documents, and coordinating with court staff while maintaining confidential information and strong accounting records.

Qualifications

• High School Diploma or equivalent required.
• Proficient with MS Word, Excel, Adobe and Outlook.
• Ability to interact with the public and coworkers professionally.
• Familiarity with office equipment (PCs, printers, scanners, multi-line phones).
• Ability to manage time effectively and exercise mature judgment.

Responsibilities

• Accept, image, docket, process and file civil litigation in York County Prothonotary’s Office.
• Familiarity with CountySuite and court procedures.
• Attend and document court hearings and administer oaths as required.
• Serve as liaison between judges, attorneys and participants in court.
• Prepare and audit records, issue subpoenas and file court orders.
• Maintain accurate accounting records of fees, fines, and payments.
• Provide prompt, courteous customer service at filing counter and on the phone.
• Correspond with Sheriff’s Office and other court offices as needed.

Skills

Customer service

Time management

Professional communication

Mature judgment

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Adobe

Outlook

Job description

Description

POSITION SUMMARY

The Court Clerk is responsible for the timely processing of all civil litigation filed in the York County Prothonotary’s Office. The Court Clerk position requires a high level of knowledge regarding the Civil Court Case Management System CountySuite and Civil Court procedure to include CountySuite case creation, processing, indexing and filing of legal documents, recording case details, docketing, recording outcomes, maintaining accounting records, attend and document court proceedings, audit files for accuracy and ensure consistent records are kept at all times. Emphasis will be put on providing excellent customer service to self-represented litigants, attorneys, court related departments and the general public.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Accept, image, docket, process and file all civil litigation pertaining to the York County Court of Common Pleas to include, but not limited to, the following case categories: appeals, civil suits, conciliation, custody, divorce, judgements, mental health, older adult, subpoenas, tax liens, tax upset filing and writs.
• Familiarity with the Civil Court Case Management System CountySuite and York County Court of Common Pleas Family and Civil Court procedure.
• Attend and document Family and Civil Court hearings to include announcing and swearing in the Jury panel, administers oaths to witnesses, receive, document and take into custody exhibits that are admitted in court and record outcome of the trial.
• Function as procedural and operational liaison, in the courtroom, between Judges, attorneys and case participants.
• Serve and file court orders and issue subpoenas.
• Prepare, serve and file award and oath for Arbitration panel.
• Maintain detailed and accurate accounting records when collecting fees to include: Clerk of Court cost and fines for civil cases filed in Prothonotary’s office, filing fees, rent payments and wage attachment fees.
• Audit files for accuracy and ensure consistent records are kept at all times.
• Process passport applications.
• Knowledge of courtroom procedures and terminology specific to civil cases.
• Prepare and audit files for Judge’s review.
• Research and issues certified copies of divorce decrees.
• Process records requests for files stored in Archives.
• Correspond with various Court Offices to include Sheriff’s Office, Judges, judicial assistants, law clerks and others.
• Possess the ability to handle sensitive and confidential information.
• Provide prompt, courteous and professional customer service at filing counter and over the phone to self-represented litigants, attorneys, court related departments and the general public.
• Other reasonable duties as assigned by Supervisor.

Requirements

ESSENTIAL REQUIREMENTS

• High School Diploma or equivalent.
• Familiarity with the operation, daily maintenance, and troubleshooting of office equipment such as: personal computers, laser printers, scanner, copy and fax machines and multi-line telephones.
• Proficient with Microsoft Word, Excel, Adobe and Outlook.
• Whether in person or by telephone, required to interact with the public, other departments, court offices, and co-workers in a congenial, efficient and responsible manner.
• Must possess good time management skills.
• Must have the ability to think through, reason, and utilize common sense in working with diverse individuals and have the ability to exercise mature judgment.
• Ability to understand, apply and follow PA Rules of Civil Court Procedure, York County Local Rules, the York County Policy Manual and Prothonotary Office Policy.

County Local Rules, the York County Policy Manual and Prothonotary Office Policy.