Administrative Clerk

Columbia University in the City of New York; New York, Northern (NY, KY); Hybrid; USD 50,000 - 68,000; Full time

Job summary

The Administrative Clerk at Columbia University in the City of New York supports the CCPH by coordinating facility scheduling, reservations, and daily operations at 390 Fort Washington Avenue. The role serves as the primary contact for visitors and researchers, providing administrative support and ensuring orderly, compliant operations.

This in-person position may require occasional evenings and weekends to support community-facing activities and program operations.

Qualifications

• Two years of college or secretarial training plus 2–3 years related experience.
• Fluent in English and Spanish, written and spoken.
• Ability to communicate clearly with diverse stakeholders in both languages.

Responsibilities

• Coordinate day-to-day facility operations to ensure a safe, welcoming environment.
• Manage room reservations, scheduling, setup/reset, audiovisual coordination, and supply inventory.
• Maintain facility policies and usage information; coordinate maintenance and janitorial services.
• Serve as primary contact for visitors and reception operations.
• Maintain facility calendars, records, and usage statistics.
• Support CCPH promotion efforts and liaison with researchers, staff, and community partners.
• Support basic health screenings and informational referrals.
• Perform other related duties as assigned.

Skills

Bilingual English/Spanish

Education

Two years college or secretarial training

Tools

Outlook

SharePoint

OneDrive

Excel

PowerPoint

Canva

SurveyMonkey/Qualtrics

Job description

• Job Type: Support Staff - Union
• Bargaining Unit: SSA
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35.00
• Standard Work Schedule: 9am-5pm
• Building:
• Salary Range: $58,950.83-$58,950.83

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Administrative Clerk provides operational and administrative support for the Columbia Community Partnership for Health (CCPH), a community-based facility that supports health research, health education, and community engagement activities. The incumbent coordinates facility scheduling and reservations, helps maintain daily facility operations, serves as a primary point of contact for visitors and facility users, and provides general administrative support for CCPH programs and activities.

This position is primarily in-person at 390 Fort Washington Avenue and may require occasional evening and weekend hours to support facility operations and community-facing activities.

Responsibilities

Facility Operations:

• Coordinate day-to-day facility operations to ensure a safe, efficient, and welcoming environment.
• Manage room reservations, scheduling, setup/reset, audiovisual coordination, and supply inventory.
• Maintain and communicate facility policies, procedures, services, and usage information.
• Oversee procurement and coordinate with facilities management on maintenance, repairs, and janitorial services.
• Serve as the primary contact for visitor management and reception operations.

Tracking and reporting:

• Maintain facility calendars, records, usage statistics, and operational documentation.

Communication and liaison:

• Support CCPH promotion efforts (website, newsletter, list-serv, etc.) to increase utilization across users - CUIMC staff, community partners, program participants, and visitors.
• Serve as a primary point of contact for CUIMC researchers and staff, community partners, program participants, and visitors.
• Support basic health screenings and informational referrals.
• Performs other related duties as assigned.

Minimum Qualifications

• Requires two (2) years of college or completion of secretarial school or equivalent business experience, plus a minimum of two to three years (2-3) related experience.
• Required: Professional fluency in spoken and written English and Spanish.
• Ability to communicate clearly and effectively with diverse community members, researchers, staff, and external stakeholders in both languages.

Preferred Qualifications

• Experience supporting community-based programs, research activities, or event operations.
• Experience working with community organizations and diverse populations.
• Familiarity with audiovisual and meeting room technology.
• Experience with Microsoft Office Suite (Outlook, Sharepoint, OneDrive, Excel, Power Point), Canva, Survey Monkey/Qualtrics.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.