Administrative Clerk

City of Cullman; Cullman (AL); On-site; USD 21,000 - 30,000; Full time

Job summary

The City of Cullman is seeking an Administrative Clerk to support the Office Manager and municipal operations. The role involves clerical, administrative, data entry, purchasing documentation, work order tracking, payroll support, and public communications.

Ideal candidates have clerical and customer service experience, basic bookkeeping knowledge, and a valid Alabama driver's license. The position emphasizes accuracy, confidentiality, and teamwork within a municipal environment.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• Clerical and customer service experience required.
• Experience in a utility or municipal environment preferred.
• Experience with standard bookkeeping practices preferred.
• Must maintain a valid Alabama Driver's License.

Responsibilities

• Provides clerical and administrative support for street department operations
• Answers telephones, greets visitors, and responds to citizen and employee inquiries in a professional manner
• Maintains departmental files, records, work orders, reports and correspondence
• Performs data entry and updates records related to maintenance activities, equipment, inventory and departmental operations
• Assists with preparation and processing of purchase orders, invoices, and related documentation
• Prepares routine reports, spreadsheets, forms and correspondence
• Collects and distributes mail, maintains filing systems, and performs document scanning
• Coordinates communication between field crews, supervisors, vendors, and other municipal departments as directed
• Operates standard office equipment including computers, copiers, scanners and multi-line telephone system
• Maintains confidentiality of sensitive information and records
• Works collaboratively with City personnel and the public.
• Performs other related duties as assigned

Skills

Clerical experience

Customer service experience

Bookkeeping knowledge

Valid Alabama Driver's License

Education

High school diploma or equivalent; Associate degree preferred

Job description

The City of Cullman will provide equal employment and advancement opportunities to all individuals. Employment decisions for the City of Cullman will be based on merit, qualifications, and abilities. Equal opportunities are provided regardless of race, color, religion, sex, national origin, age, disability, or other characteristics protected by law. The City of Cullman will provide reasonable accommodation for qualified individuals with known disabilities.

Reports to: Office Manager / Superintendent

Compensation: Full-Time / Hourly

Description:

Under the general supervision of the Office Manager, the Administrative Clerk performs clerical, administrative, and customer service duties in support of the municipal department operations. This position assists with recordkeeping, data entry, purchasing documentation, work order tracking, payroll support, and communication with employees and the public.

The following duties are representative of the work performed and are not intended to be all inclusive.

• Provides clerical and administrative support for street department operations
• Answers telephones, greets visitors, and responds to citizen and employee inquiries in a professional manner
• Maintains departmental files, records, work orders, reports and correspondence
• Performs data entry and updates records related to maintenance activities, equipment, inventory and departmental operations
• Assists with preparation and processing of purchase orders, invoices, and related documentation
• Prepares routine reports, spreadsheets, forms and correspondence
• Collects and distributes mail, maintains filing systems, and performs document scanning
• Coordinates communication between field crews, supervisors, vendors, and other municipal departments as directed
• Operates standard office equipment including computers, copiers, scanners and multi-line telephone system
• Maintains confidentiality of sensitive information and records
• Works collaboratively with City personnel and the public.
• Performs other related duties as assigned

• High school diploma or equivalent; Associate degree preferred.
• Clerical and customer service experience required.
• Experience in a utility or municipal environment preferred.
• Experience with standard bookkeeping practices preferred.
• Must maintain a valid Alabama Driver's License.

• Represents the City of Cullman with integrity, professionalism, and respect.
• Demonstrates strong written, digital, and verbal communication skills.
• Excellent organization skills, multitasking ability, attention to detail, and problem-solving skills.
• Accuracy in numerical data entry and financial handling, (including solving relatively complex mathematical computations and tabulations accurately).
• Basic knowledge of governmental/community operations, and business organizations/resources.
• Ability to make decisions according to regulations and established policies.
• Must be able to work with various filing systems, including computer-based systems and software.
• Must be reliable and punctual.
• Ability to work both independently and with a team.
• Works collaboratively with City personnel and the public.

Working Environment: The work environment is typically indoors in a well-lit, climate-controlled office setting.

Physical Demands:

• Must be able to sit, stand, walk, stoop, and lift up to 40 pounds.