Administrative Clerk

Children's Institute, Inc.; California (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Generous paid PTO

Excellent medical, dental, and vision insurance

403b Retirement Plan with employer contribution

Tuition reimbursement up to $4,500

Professional development & continued training

Team building activities

Life and AD&D Insurance

Professional development & training

Job summary

A dedicated children's services organization in California is seeking an administrative support professional to perform various clerical tasks. Responsibilities include data entry, handling records, and providing excellent communication to clients. Candidates must have a high school diploma and bilingual skills are preferred. The organization offers generous PTO, medical insurance, retirement benefits, and numerous professional development opportunities. Join a team committed to supporting children's emotional well-being and educational success.

Qualifications

• 1 year of clerical/data entry experience.
• Ability to work effectively with others in pursuit of a common goal.
• Sensitivity to service population’s cultural and socioeconomic characteristics.
• Ability to handle confidential information and protect patient privacy.

Responsibilities

• Perform routine administrative tasks related to department upkeep.
• Handle client records, mail distribution, and data entry.
• Answer phone calls and refer callers appropriately.
• Answer telephone calls, direct callers to staff, and respond to routine questions.
• Open, date stamp, and distribute mail; prepare outgoing mail.

Skills

Clerical/data entry experience

Bilingual (Spanish/English)

Excellent verbal and written communication

Ability to handle confidential information

Flexibility in a changing environment

Education

High school diploma or GED

Tools

Database software

Windows environment programs

Job description

* Performs a variety of basic administrative tasks related to the upkeep of the department.* Sets up, pulls and files client and other records as requested.* Performs a variety of routine data entry tasks ensuring accuracy and completeness.* Answers telephone and refers callers to staff, as appropriate; answers questions from clients and other visitors as able; refers clients to other resources.* Sorts, copies and collates forms and documents as needed.* Opens, date stamps and distributes mail; prepares outgoing mail.* 1 year of clerical/data entry experience.* High school diploma or general education degree (GED) required.* This position may require some travel.* Ability to work effectively with others in pursuit of a common goal.* Ability to be flexible and work in a changing environment.* Spanish / English bilingual preferred and/or *required* by some programs and locations* Ability to handle confidential information.* Maintains patient privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities* Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities.* Sensitivity to service population’s cultural and socioeconomic characteristics.* Excellent verbal and written communication skills.* Punctual and dependable attendance.* Reliable transportation to and from worksites as needed.* Must have intermediate knowledge of programs in a Windows environment.* Database software* Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year* Excellent medical, dental, and vision insurance for eligible employees and qualified dependents* 403b Retirement Plan with employer contribution for eligible employees* Up to $4,500 in tuition reimbursement per calendar year* Eligible for the Public Service Loan Forgiveness program* Flexible Spending Account (FSA) & Health Savings Account (HSA)* Employer paid Life and AD&D Insurance* Voluntary Supplemental Insurance* Opportunity for growth & advancement* Professional development & continued training* Team building & bonding through company sponsored events & activities* Influenza immunization or declination* COVID-19, MMR and Tdap immunizations* Education verification* Reference check* Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services* Drug and alcohol screening* Tuberculosis screeningChildren’s Institute (CII) believes that all children and families have boundless potential to achieve emotional well-being and educational success, which build pathways to economic mobility and lifelong health. Using a whole family, two-generation approach, CII offers education, counseling services, parenting support, convening spaces and enrichment programs in the community, at our early education centers, K-12 schools, and neighborhood hubs.Our employees value passion, partnership, innovation and equity. If meaningful work and a vibrant culture are important to you, you're in the right place. Join our team and change the world!