Administrative Business Partner I - Communications and Growth Marketing

Pinterest; Los Angeles (CA); On-site; USD 52,000 - 107,000; Full time

Benefits offered by this job

Equity

Job summary

Pinterest is seeking an Administrative Business Partner to support the VP of Communications and her team. You will manage complex calendars, nurture internal and external relationships, and ensure efficient operations while handling confidential matters with discretion.

The role emphasizes proactive ownership, cross-functional collaboration, and the ability to adapt to changing priorities. Candidates should have 4+ years in administrative roles, 2+ years supporting senior executives in

Qualifications

• Minimum of 4 years of administrative experience, including minimum of 2 years supporting VP and Director level executives within media and/or tech industries.
• Solid track record of handling confidential information with the utmost integrity.
• Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
• Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment.
• Proficient in tools such as Google Suite, Slack, Workday, Expensify, and Navan.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
• Video editing and AI curiosity is highly preferred.
• Bachelor’s/Master’s degree in a relevant field such as Business Administrative or equivalent experience.

Responsibilities

• Manage complex calendars for VP and leaders with independent judgment.
• Act as thought partner to leaders, building relationships with teams and cross-functional partners.
• Adapt to organizational changes and onboarding of new team members.
• Support executives with meetings, agendas, decks, and action-item tracking.
• Coordinate events and travel, budgeting, and vendor coordination with Global Events Team.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Administrative experience

Executive support

Calendar management

Project coordination

Education

Bachelor's/Master's degree

Tools

Google Suite

Slack

Workday

Expensify

Navan

Job description

About Pinterest

Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product.

About Pinterest

Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product.

Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work. Creating a career you love? It’s Possible.

At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we’re looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we’ll explore your foundational skills and how you collaborate with AI.

Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here.

We're seeking an Administrative Business Partner to provide support to senior leaders on our VP of Communications as well as her direct reports. In this role, you'll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion.

What You’ll Do

• Manage complex calendars with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment.
• Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges. Assist executives with building positive relationships with their team and cross-functional partners.
• Adapt swiftly to organizational changes, expansions, and onboarding of new team members, offering a platform for addressing concerns and brainstorming solutions with leaders.
• Support executives with managing team meetings, draft agendas and presentation decks, track action items and take meeting notes.
• Coordinate events and offsites by researching and selecting venues and vendors, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget. Work closely with the Global Events Team to facilitate large scale, global, and virtual events (e.g., all-team meetings, webinars, conferences, etc).
• Take charge of the leader's employee morale, recognition and travel budgets. Coordinate domestic and international travel, hotel accommodations and transportation for the executives and their teams events as needed.

What We’re Looking For

• Minimum of 4 years of administrative experience, including minimum of 2 years supporting VP and Director level executives within media and/or tech industries.
• Solid track record of handling confidential information with the utmost integrity.
• Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
• Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment
• Proficient in tools such as Google Suite, Slack, Workday, Expensify, and Navan.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
• Video editing and AI curiosity is highly preferred.
• Bachelor’s/Master’s degree in a relevant field such as Business Administrative or equivalent experience.

Relocation Statement

• This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.

In-Office Requirement Statement

• We let the type of work you do guide the collaboration style. That means we're not always working in an office, but we continue to gather for key moments of collaboration and connection.
• This role will need to be in the office for in-person collaboration and therefore needs to be in a commutable distance from our office in Los Angeles, CA. The in-office expectation could vary from week to week so flexibility is needed for this position.

At Pinterest we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise.

Information regarding the culture at Pinterest and benefits available for this position can be found here.

US based applicants only

$37.63-$77.48 USD

Our Commitment To Inclusion

Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition or genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require a medical or religious accommodation during the job application process, please complete this form for support.

By submitting this application, I certify that all information submitted in my application and throughout the hiring process is true, accurate, and complete to the best of my knowledge. I understand that any false statement, omission, or misrepresentation may disqualify me from employment consideration or result in termination if discovered after hire.