Administrative Business Lead

Prolim; New York (NY); On-site; USD 60,000 - 95,000; Full time

Job summary

An established industry player is seeking a Power BI and Tableau Developer to join their team. This role requires a seasoned professional with a minimum of 7 years of administrative experience, adept at managing executive schedules and coordinating travel. The ideal candidate will possess excellent communication skills and the ability to make quick decisions in a dynamic environment. This position offers the opportunity to work closely with executive-level leaders, contributing to a high-performing administrative team. If you thrive in a fast-paced setting and are passionate about supporting leadership, this role is a perfect match for you.

Qualifications

• Minimum of 7 years of related administrative experience.
• Strong communication and active listening skills.

Responsibilities

• Manage leader’s time and coordinate business travel effectively.
• Support ad hoc projects and organize large meetings.

Skills

Administrative Experience

Discretion and Judgment

Decision-Making

Communication Skills

Prioritization

Technology Learning

Job description

PROLIM (www.prolim.com) is currently seeking Power BI and Tableau Developer for one of our top clients in Columbus, OH. Qualified candidates can send their updated resume and contact information via email to: [e-mail].

Qualifications:

• A minimum of 7 years of related administrative experience.
• Ability to exercise discretion and independent judgment, comfortable operating with ambiguity.
• Ability to make quick decisions with limited information, assess risks, prioritize, and escalate appropriately.
• Excellent written and verbal communication skills, active listening, and the ability to recognize different perspectives to build consensus.
• Deep understanding of big-picture goals and effective prioritization to achieve them.

Responsibilities:

1. Manage leader’s time thoughtfully against priorities.
2. Coordinate business travel, manage expenses per company policy.
3. Own key deliverables, structure work to meet goals, and understand long-term impacts.
4. Pay strong attention to detail in logistics and communication.
5. Manage technology capabilities, policies, and procedures related to administrative and executive roles.
6. Adapt to changes and communicate effectively.
7. Support ad hoc projects and initiatives as needed.
8. Adjust scheduling based on business priorities.
9. Organize large meetings, townhalls, and offsite events, managing all planning details.
10. Collaborate with the CEO’s Chief of Staff and other key teams regularly.

Skills & Behaviors:

• At least 7 years of related administrative experience.
• Discretion, judgment, comfort with ambiguity.
• Quick decision-making, risk assessment, prioritization.
• Excellent communication and active listening skills.
• Understanding of big-picture goals and prioritization.
• Interest in technology and process learning, with the ability to educate others.
• Lead by example, uphold high ethical standards, serve as a role model.

Nice-to-Have Skills:

• Experience working with executive-level leaders.
• Describe how this role fits within your organization.
• This position supports a 3-person admin team supporting the CEO; this role is the most junior.

About PROLIM

PROLIM is a leading provider of end-to-end IT, PLM, and Engineering Services and Solutions for Global 1000 companies. They offer business and technology expertise to improve profitability and efficiency through consulting, staffing, and outsourcing services.

Their offerings include advisory services, PLM software and services, program management, solution architecture, cloud solutions, infrastructure, ERP practices, QA services, and engineering services such as CAD/CAM/CAE, prototyping, and testing within various markets and industries.