Administrative Business Lead

Fox Point Recruitment LLC; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dynamic Administrative Business Lead to support the CEO in their New York office. This role requires a self-starter with strong communication and problem-solving skills, capable of managing complex administrative tasks and supporting executive needs. You will collaborate with a team of professionals, ensuring efficient operations and effective communication. Your ability to prioritize and adapt to changes will be key in orchestrating large meetings and managing ad hoc projects. Join this innovative firm and make a significant impact in a fast-paced environment.

Qualifications

• 7+ years of related administrative experience required.
• Ability to operate with discretion and make quick decisions.

Responsibilities

• Manage the CEO's complex administrative needs and support.
• Coordinate business travel and manage logistics for meetings.

Skills

Administrative experience

Problem-solving skills

Communication skills

Attention to detail

Discretion and independent judgement

Job description

Job Description

Our organization is recruiting for a dynamic Administrative Business Lead for the Office of the CEO. This position is based in our New York office.

You will partner closely with the team of Administrative Professionals to support the CEO, managing his complex administrative and business support needs. You are a self-starter with excellent anticipation and problem-solving skills who has high accountability, strong communication skills and the ability to operate independently.

Location:Onsite 5 days per week

Your responsibilities

• Demonstrating thoughtful management of leaders time against priorities.
• Coordinating business travel with awareness of potential conflicts; processing the relevant expenses in line with company policy.
• Taking ownership of key deliverables and structuring work to achieve goals, seeing the big picture and understanding the long-term impacts.
• Exhibiting a strong attention to detail in coordination and communication of logistics.
• Taking ownership of Our organizations technology capabilities, policies, and procedures as they relate to the administrative and executive roles.
• Adapting to changes and effectively communicating.
• Managing and supporting ad hoc projects and initiatives as needed.
• Understanding the rhythm of business of the executive office/team, adjusting scheduling according to business priorities.
• Orchestrating large meetings, townhall events and offsites, managing all planning details and coordination.
• Partnering with the Chief of Staff to the CEO and other key teams on a regular basis.

Skills & behaviors

• A minimum of 7 years of related administrative experience.
• The ability to exercise discretion and independent judgement, comfortable operating with ambiguity.
• The ability to make decisions and act quickly when information is limited; can assess the criticality of potential risks, prioritize and escalate appropriately.
• Excellent communication skills (written and verbal), active listening skills and the ability to recognize different views to help build consensus.
• A deep understanding of big picture goals and how to prioritize effectively to achieve them.
• The desire to gain a deeper understanding of technology and processes and the ability to educate others.
• An ability to lead by example, model and inspire the highest ethical standard, and serve as a role model for Administrative Professionals and others.