Administrative Business Analyst

Michigan State University College of Engineering; East Lansing (MI); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Michigan State University College of Engineering is seeking a hands-on administrator to collect and process HR activities, maintain compliance, and support faculty and staff with onboarding and promotions.

The role also handles financial transactions, reporting, and grant-related payouts, coordinating with the Business Manager to ensure accuracy and timeliness. The position starts fully in person for training and transitions to hybrid work later.

Qualifications

• Four-year college degree in business or related field.
• Three or fewer years of relevant office experience.
• Proficiency in word processing, spreadsheets, presentations, and databases.

Responsibilities

• Coordinate HR processes and paperwork for staff, students, and temporary employees.
• Process and monitor financial transactions and reporting; prepare budget and salary distributions analyses.
• Support onboarding, searches, promotions, raises, leave management, and compliance activities.

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

SAP

KFS

EBS

Job description

Position Summary

45% Human Resources

This position will collect, interpret, process, and monitor HR activities and paperwork for support staff/temporary/student employees including initiate the hiring process, interviewing; coordinate timesheet submission and payroll entry for the Department; complete I-9 verifications; manage youth program criminal background check process, monitor student health risk compliance and track conflict of interest and RVSM compliance, primary coordinator for Faculty/Academic Staff searches, process promotions, raises, reappointments, time off, leaves and terminations

Analyze human resource processes and propose creative solutions to increase operational efficiency. Serve as a resource (along with the Business Manager) to faculty and staff for human resources processes.

Coordinate with the Business Manager and campus units to ensure smooth onboarding (space, IT, Telecom) for new employees.

Coordinate and schedule all Faculty/Academic Staff reviews with the Department chair

45% Financial Transactions and Reporting

Work in collaboration with the Business Manager to verify that transactions are accurate and complete and documentation is on file; initiate transactions (Distribution of Income & Expense, General Error Corrections, Cost Redistributions) promptly to correct errors.

Process sub-award payments for grant accounts; assist department office staff in processing financial transactions (Disbursement Vouchers, Requisitions/Purchase Orders) as needed; deposit cash and checks received; initiate billings for Copy Center charges and maintain records.

Assist in the development, maintenance and analysis of financial reports for the Department Chair, Business Manager, and faculty. Reports include: budget to actual (including encumbrances and forecasting), project‑specific reports (as needed by the funding agency) and evaluating and monitoring salary distributions to identify funding gaps and ensure employees are paid from the correct account(s). Analyze financial processes and propose creative solutions to increase operational efficiency. Serve as a resource (along with the Business Manager) to faculty and staff for financial processes.

10% Other Duties as assigned

The role is fully in person during the first six months of training, with the option to transition to a hybrid work arrangement after successful completion of training.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business‑related field such as Business Administration or in a field which corresponds to the particular department of employment; one to three years of related and progressively more responsible or expansive work experience in office procedures, or in performing responsibilities related to the operational activities of the employing unit; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Desired Qualifications

Bachelor’s degree in Business Administration or related field preferred; experience in Microsoft Office, EBS, SAP, and KFS; strong knowledge of MSU policies and procedures; a self‑starter whose strengths include creative thinking, problem solving, and ability to work on several projects simultaneously in a fast‑paced, deadline‑oriented environment.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

• Cover letter
• Resume
• 3 References

Special Instructions

The role is fully in person during the first six months of training, with the option to transition to a hybrid work arrangement after successful completion of training.

Work Hours

STANDARD 8-5

Website

https://www.canr.msu.edu/fshn/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote‑friendly. Remote‑friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends September 1, 2026 at 11:55 P.M.