Administrative Associate III

Sam Houston State University; Huntsville (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Educational assistance

Dependent assistance programs

Job summary

Sam Houston State University in Huntsville, TX, is seeking an Administrative Associate III to support the Visitor Services and Admissions teams. This non-exempt, full-time role handles complex administrative tasks, purchases, budgeting, scheduling, and records, enabling smooth operations across campus programs.

The position emphasizes customer service, effective communication with staff and the public, and the ability to work independently in a dynamic environment while adhering to university

Qualifications

• Associate's degree in related field required.
• Four years of relevant administrative assistant experience or equivalent.
• Knowledge of standard office functions and procedures; strong written and verbal communication.

Responsibilities

• Performs complex administrative functions for Visitor Services and Admissions and Enrollment Services.
• Manages purchasing, budgeting, recording, reporting, and policy interpretation.
• Coordinates scheduling, events, and departmental activities; supports student hiring processes.
• Maintains accurate records, prepares documents, and oversees office operations and supplies.

Skills

Customer service

Communication

Team player

Attention to detail

Education

Associate's degree

Tools

Office software

Job description

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package , competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Requisition 202600281S Title Administrative Associate III FLSA status Non-Exempt Hiring Salary This position is a pay grade 7. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf . Occupational Category Technical/Para-Professional Department Visitor Services Division Division of Enrollment Open Date 09/09/2026 Open Until Filled Yes Educational and Experience Requirement Associate's degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs complex administrative functions primarily for the department of Visitor Services and provides partial administrative support to Admissions and Enrollment Services for Medical and Health Professions. Primary Responsibilities Performs complex administrative functions primarily for Visitor Services, including purchasing, budget and financial recordkeeping, reporting, policy interpretation, and student hiring processing. Provides departmental or university information to students, families, departments, and staff. Schedules appointments, activities, and departmental events. Reviews, revises, and interprets policies and procedures. Compiles, tracks, and reviews data and reports. Attends meetings and takes notes. Prepares, reviews, revises, and distributes documents and correspondence. Orders and maintains supply inventory. Handles P-Card purchases and monitors expenses. Creates and maintains manuals and resources for office operations. Identifies and implements best practices to improve departmental processes and efficiency. Provides recruitment presentations and event coordination support and coordinates with campus partners in planning and executing recruitment and visitor events. Creates and distributes updated resources supporting daily Visitor Services operations. Provides partial administrative support to Admissions and Enrollment Services for Medical and Health Professions, including scheduling, correspondence, document preparation, purchasing and administrative processing, recordkeeping, reporting, and coordination of departmental activities. Assists with the coordination and direction of student workers and departmental activities as assigned. Performs other related duties as assigned. Other Specifications Strong team player with a commitment to customer service and providing a positive experience for prospective students, families, and campus visitors. Ability to communicate and work effectively with administration, faculty, staff, students, and the public, including supporting teams and operations at geographically separate locations. Excellent written and verbal communication skills. Demonstrates personal initiative and the ability to work independently in a rapidly changing environment. Requires a general knowledge of standard office functions and good knowledge of procedures and practices. Must be able to use standard office software, apply policies and procedures, maintain accurate records, coordinate multiple activities, and solve routine administrative and operational problems. Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/48515

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report

Required fields are indicated with an asterisk (*).

• * How did you learn about this position?
  • The Chronicle of Higher Education
  • TWC - Work in Texas
  • Inside Higher Ed
  • Higher Ed Jobs
  • HERC - Higher Education Recruitment Consortium
  • SHSU Website
  • SHSU Employee
  • Other
• If your response to the question above was "SHSU Employee" please indicate employee's name and department. (Open Ended Question)
• If your response to the question above was "Other" please indicate from what source. (Open Ended Question)