Administrative Associate II (Pender CI)

Adult Correction; North Carolina; On-site; USD 31,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plans

NCFlex Benefits

Paid Vacation

Sick Leave

Parental Leave

Job summary

The NC Department of Adult Correction is seeking an Administrative Associate II to maintain offender records, support Programs Department staff, and prepare reports and minutes at Pender Correctional Institution in Burgaw, NC.

This full-time position requires strong organizational skills, attention to detail, and proficiency with Word, Outlook, and Access. It includes state benefits and opportunities within the Division of Institutions.

Qualifications

• High school diploma or GED and one year of administrative experience or an equivalent combination of education and experience.
• Strong organizational skills and attention to detail are essential.
• Experience with MS Word, MS Outlook, and MS Access is preferred.

Responsibilities

• Provide administrative and clerical support to Programs Department staff.
• Create and maintain administrative reports, letters, minutes, and calendars.
• Assist with planning departmental meetings and social functions.
• Cover the switchboard during lunch hours as needed.

Skills

Microsoft Access

Microsoft Outlook

Microsoft Word

Education

High School Diploma or GED

Tools

Microsoft Access

Microsoft Outlook

Microsoft Word

Job description

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 60069792 Grade NC02

About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work Reporting to the Associate Warden for Programs, this position is primarily responsible for maintaining accurate and timely filing of documentation in offender records.

Job responsibilities include, but are not limited to, the following:

• Providing both administrative and clerical support to Programs Department Staff.
• Creating and maintaining administrative reports, special projects, informational flyers, meeting minutes, memorandums, calendars, and spreadsheets.
• Assisting with planning departmental meetings and social functions.
• Covering the switchboard periodically during the switchboard operator’s lunch hour.

Knowledge Skills and Abilities/Management Preferences Salary Range: $31,200 - $51,529

This job posting will close at 11:59pm, the night before the end date listed above. Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required.

Applicants who possess the following skills are preferred:

• Experience using Microsoft Access
• Experience using Microsoft Outlook
• Experience using Microsoft Word

This is a full-time position (40 hours per week) with State Benefits.

State Benefits Information: The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Note to Current State Employees: The salary grade for this position is NC02. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase may result.

About the Division of Institutions: The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

About Pender Correctional Institution: Pender Correctional Institution is located in Burgaw, North Carolina and houses up to 750 male offenders in a medium custody facility.

Supplemental Application Information: The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application.

Applications must include:

• Complete education history (including high school)
• Full work experience details
• Certificates and licenses, if applicable
• Education must be from appropriately accredited institutions.
• Information provided must support responses to supplemental questions.
• Applicants may be subject to a criminal background check and drug screen.

Education Equivalency Verification: The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans' and National Guard Preference:

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement: The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the 'National Standards to Prevent, Detect, and Respond to Prison Rape.' Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions

ADA Accommodations: Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school or General Educational Development (GED) diploma and one year of administrative experience Or an equivalent combination of education and experience.

EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.