Administrative Associate - Cardiology - 24 Hours - Days

Henry Ford Health System; Flint (MI); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive health plan options

Tuition assistance

Family forming benefits

Employee discounts

Job summary

Henry Ford Health System in Flint, Michigan is seeking an Administrative Associate for the Cardiology department. The candidate will perform clerical duties, maintain patient confidentiality, and coordinate communications within the unit. Responsibilities include registering patients, maintaining patient records, and managing information flow to enhance patient care. Ideal applicants should possess strong medical terminology skills, analytical abilities, and a commitment to patient-focused care, while having at least one year of relevant experience.

Qualifications

• Must be proficient in medical terminology and hospital computer systems.
• Excellent interpersonal skills required for effective communication.
• Good analytical and math skills necessary for financial transactions.

Responsibilities

• Maintain confidentiality of hospital matters regarding patients.
• Coordinate communications for the entire unit.
• Register and admit patients to the unit.

Skills

Medical terminology

Interpersonal skills

Analytical skills

Mobility skills

Education

1 year of applicable cumulative job specific experience

Job description

Administrative Associate - Cardiology - 24 Hours - Days

A member of a financial services team and/or a patient care delivery team.Performs a variety of functions with an emphasis on clerical duties.

Responsibilities:

Demonstrates an understanding and commitment to the philosophy and objectives of Patient‑Focused Care, continuous quality improvement, team interaction, and the mission and values of Henry Ford Health Genesys Hospital.

Maintains confidentiality of hospital matters regarding patients, physicians, visitors, co‑workers, and other center members.

Maintains patient confidentiality by continuously adhering to Federal and State laws regarding the dissemination of patient medical and billing information to outside sources.

Maintains an effective and quality interpersonal relationships with patients, family members, physicians, visitors, co‑workers, and other center members.

Coordinates communications for the entire unit; answers telephone, handles mail, fax, pager communications to and from unit in a friendly, courteous, accurate manner.

Acts as a unit receptionist, information agent for patients, nursing staff, physicians, allied services, and visitors; ensures that information sharing of unit operations is maintained; communicates concerns to the management team for problem solving.

Performs other duties as assigned.

Registers, admits patients to the unit; accurately enters, maintains patient information into hospital computer systems including demographic, financial information; assigns, verifies patient medical record numbers.

Types and prepares various forms such as pre‑admission and consent forms.

Verifies, assesses coverage on all types of encounters working with third party payers included but not limited to: Blue Cross, HMOs, PPOs, private insurance companies, Medicare, Medicaid, private pay patients.

Receives, records payments for hospital, medical services rendered; maintains petty cash fund; balances cash drawer, prepares cash reports, bank deposits daily.

Performs basic registration and admits patients to the unit.

Transcribes physician orders and enters necessary information on orders, charges, and credits into hospital information systems to ensure that they are carried out in the most efficient manner.

Interviews and acts as a resource to patients and families to complete accurate birth certificates and related documents according to regulatory time frames including maintaining and downloading data to MDPH. (FBC).

Files complete and accurate registers with the County Clerk’s Office. (FBC).

Processes death records, assists with funeral home notification, and body release as indicated.

May assist the patient care team in non‑clinical activities of daily living, as directed.

Final assembly, completion of medical records, keeping in consistent order, current, divided as needed.

Demonstrates proper creation of patient’s medical records.

Assembles charts according to hospital standards.

Analyzes charts according to hospital standards, and to achieve The Joint Commission/HFAP standards.

Performs actions on Chartfact locator system.

ESSENTIAL FUNCTIONS:

Proficient in medical terminology, hospital computer systems, and general office equipment.

Must possess excellent interpersonal skills necessary to effectively communicate with patients, medical staff, employees, third party payers;

Must possess good analytical and math skills;

Must have mobility skills to move room‑to‑room, between floors, including ability to assist in lifting, moving, evacuation of patients.

WORKING CONDITIONS:

Work setting is a patient care unit or office; may be exposed to patient illness, communicable diseases, blood and body fluid hazards, and hazardous chemicals.

ORIENTATION REQUIREMENTS:

Must attend Medical Center New Hire and department orientations.

The above is intended to describe the general nature and level of work performed by people assigned to this classification. It is not to be construed as an exhaustive statement of duties, responsibilities, or qualifications for the people so classified, nor is it intended to limit or modify in any way, the right of any supervisor to assign, direct, and control the work of the employees under their supervision.

The most recently dated job description on file in the Human Resources Department will be considered the official job description.

EDUCATION/EXPERIANCE REQUIRMENTS:

1 year of applicable cumulative job specific experience required.

Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

No additional preferences.

Additional Information

• Organization: Henry Ford Health Genesys Hospital
• Shift: Day Job
• Union Code: MIGRA AFSCME Local 3518

This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job‑related duties beyond those explicitly described above.

Overview

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers .

The health and overall well‑being of our team members is our priority. That’s why we offer support in the various components of our team’s well‑being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer‑driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.

Equal Employment Opportunity / Affidavit Initiative

Henry Ford Health is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation and genetic information, or any other protected status in accordance with applicable federal and state laws.

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Henry Ford Genesys Ambulatory Health Services