Administrative Associate

Cummins Inc.; San Leandro (CA); On-site; USD 78,720 - 118,080; Full time

Benefits offered by this job

401(k) Retirement Savings Plan

Medical/Dental/Life Insurance

Health Savings Account

Job summary

Cummins Inc. is seeking an Administrative Assistant in San Leandro, CA. In this role, you'll act as an extension of senior management, providing essential administrative support and ensuring a positive customer experience through effective communication and organization.

The ideal candidate will have strong multitasking abilities, excellent organizational skills, and experience in managing schedules and preparing reports. This position is completely onsite, ensuring team collaboration.

Qualifications

• Ability to manage senior management schedules efficiently.
• Strong organizational and multitasking skills are necessary.
• Effective communication skills with stakeholders are essential.

Responsibilities

• Provides administrative support and ensures a positive customer experience.
• Manages schedules, coordinates travel, and prepares reports.
• Facilitates communication between senior management and other parties.

Skills

Ability to anticipate the needs of senior management and manage schedules effectively

Strong organizational and multitasking skills

Strong communication skills

Ability to handle confidential information with discretion

Experience preparing reports and presentations

Education

High school diploma or equivalent

Job description

Job Summary

Acts as an extension of senior management ensuring a positive customer experience while being the representative of senior management to others. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, overseeing visitors, routing callers, and answering questions and requests.

Location

San Leandro, CA – 100% onsite.

Role Impact

• Anticipates the needs of senior management and manages their schedules
• Arranges and coordinates travel, including expense reports and visa/passport requirements
• Gathers, compiles, verifies, and analyzes information for use in memos, letters, reports, presentations, and news releases
• Facilitates smooth communication between senior management, coworkers, and external parties such as media, customers, vendors, and the public
• Maintains the security and confidentiality of management records and files
• Monitors, reviews, and approves standard expenditures to ensure activities are conducted within established budgets
• Performs tasks using independent judgment, including preparing documents and presentations, screening and responding to correspondence and calls, arranging meetings, and taking/distributing minutes
• Acts as a resource for colleagues with less experience

Responsibilities

• Acts as an extension of senior management ensuring a positive customer experience while being the representative of senior management to others
• Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, overseeing visitors, routing callers, and answering questions and requests
• Anticipates the needs of senior management and manages their schedules
• Arranges and coordinates travel, including expense reports and visa/passport requirements
• Gathers, compiles, verifies, and analyzes information for use in memos, letters, reports, presentations, and news releases
• Facilitates smooth communication between senior management, coworkers, and external parties such as media, customers, vendors, and the public
• Maintains the security and confidentiality of management records and files
• Monitors, reviews, and approves standard expenditures to ensure activities are conducted within established budgets
• Performs tasks using independent judgment, including preparing documents and presentations, screening and responding to correspondence and calls, arranging meetings, and taking/distributing minutes
• Acts as a resource for colleagues with less experience

Qualifications

• Ability to anticipate the needs of senior management and manage schedules effectively
• Strong organizational and multitasking skills
• Strong communication skills with internal and external stakeholders
• Ability to handle confidential information with discretion
• Experience preparing reports, presentations, and managing office coordination tasks
• Ability to work independently and use sound judgment

Education, Licenses, Certifications

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. This position may require licensing for compliance with export controls or sanctions regulations.

Experience

Significant work experience and in‑depth knowledge obtained through specialized training and relevant experience.

Compensation and Benefits

Base salary rate commensurate with experience. Additional benefits vary between locations and include options such as our 401(k) Retirement Savings Plan, Cash Balance Pension Plan, Medical/Dental/Life Insurance, Health Savings Account, Domestic Partners Coverage and a full complement of personal and professional benefits.

Minimum salary: $78,720. Maximum salary: $118,080.

EEO Statement

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E‑Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I‑9 to confirm work authorization. Visit http://EEOC.gov to know your rights on workplace discrimination.