Administrative Associate

Cummins Inc; Kearny (NJ); On-site; USD 59,000 - 88,000; Full time

Job summary

Cummins Inc. in Kearny, NJ, is seeking an Administrative Associate to support multiple departments with data entry, reporting, and administrative tasks. The role emphasizes accuracy, cross-functional collaboration, and timely communication in a fast-paced environment.

Responsibilities include preparing reports, handling payment documentation, and maintaining policy documentation while supporting improvement projects and providing mentorship to colleagues.

Qualifications

• Strong ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication with a customer-focused mindset.
• Experience with data entry, report generation, and office productivity tools (Excel, PowerPoint, databases).
• Ability to handle sensitive information with professionalism and discretion.
• Experience working cross-functionally with internal teams and external stakeholders.

Responsibilities

• Provides administrative support by conducting research, preparing statistical reports, and responding to information requests.
• Gathers and verifies data and enters it into reports, presentations, forms, and office systems.
• Completes data collection, data entry, and generates reports for departmental activities.
• Manages routine admin tasks: scheduling meetings, greeting visitors, and correspondence.
• Responds to inquiries regarding departmental processes with prompt communication.
• Prepares and submits payment documentation for vendors and processes entries in accounting systems.
• Maintains departmental policies and procedures and ensures up-to-date documentation.
• Participates in departmental improvement projects and mentors less experienced colleagues.
• Performs other admin duties as needed.

Skills

Data entry

Report generation

Microsoft Excel

PowerPoint

Databases

Cross-functional collaboration

Attention to detail

Education

High school diploma or equivalent

Job description

We are looking for a talented Administrative Associate to join our team specializing in Administrative Support in Kearny, NJ.

In this role, you will make an impact in the following ways:

• Provides administrative support by conducting research, preparing statistical reports, and responding to routine to complex information requests.

• Gathers, compiles, and verifies data and accurately enters it into reports, presentations, forms, and office systems such as databases and spreadsheets.

• Completes data collection, data entry, and generates reports related to various departmental activities.

• Manages routine administrative tasks including preparing correspondence, scheduling meetings, arranging conference calls, and greeting visitors.

• Responds to internal and external inquiries regarding departmental processes, ensuring prompt and accurate communication.

• Prepares and submits payment documentation for vendors, suppliers, and third parties; processes entries in accounting systems and handles follow-up inquiries.

• Maintains departmental policies and procedures and ensures documentation is up to date.

• Participates in departmental improvement projects and serves as an informal resource to less experienced colleagues.

• Performs other administrative duties as needed in alignment with organizational and departmental procedures.

To be successful in this role you will need the following:

• Strong ability to prioritize tasks, manage competing deadlines, and maintain attention to detail in a fast-paced environment.

• Excellent verbal and written communication skills with a customer-focused mindset.

• Demonstrated experience with data entry, report generation, and office productivity tools (e.g., Microsoft Excel, PowerPoint, databases).

• Ability to handle sensitive information with professionalism and discretion.

• Strong organizational and problem-solving skills.

• Experience working cross-functionally with internal teams and external stakeholders.

• Ability to explain complex topics clearly to diverse audiences.

• Familiarity with payment processing and document tracking systems is a plus.

• Channel Readiness experience is a plus but not required—training will be provided for the right candidate. Education, Licenses, Certifications: High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. Experience: Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience.

Colaborates on coordinating EEEC events, fleet management, safety culture at the branch

Job General Management

Organization Cummins Inc.

Role Category On-site with Flexibility

Job Type Office

Min Salary $58560

Max Salary $87840

ReqID 2439134

Relocation Package Yes

100% On-Site No

Cummins and E-Verify

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Visit http://EEOC.gov to know your rights on workplace discrimination.