Administrative Associate

Jobtailor; El Dorado (KS); On-site; USD 34,000 - 46,000; Full time

Job summary

Jobtailor is seeking an Administrative Associate to support the district court operations in Kansas. The role involves preparing disposition forms, maintaining case records, and coordinating with law enforcement to gather and file necessary documents.

Qualified candidates will have two years of related experience, a high school diploma or GED (or an Associate’s degree), and notary certification. Proficiency in CJIS-related processes is preferred.

Qualifications

• Two years related experience; High School Diploma or G.E.D.; or Associate’s degree; or equivalent combination of education and experience.
• Experience in the criminal justice system.
• Certificate, License: Notary Public.

Responsibilities

• Prepare disposition forms and send to KBI for criminal history purposes.
• Enter cases into management information system for tracking.
• Maintain daily filing of reports, notes, and pleadings.
• Coordinate with law enforcement by phone and in person.
• Prepare charging documents and file with Clerk of the District Court.

Skills

Case management

Legal document preparation

Record keeping

Education

High school diploma or GED

Associate degree

Tools

CJIS program access

KBI Rap

Job description

Responsibilities

• Prepares disposition form after case is filed and sends in to KBI for criminal history purposes;
• Copies charging documents after the case is filed for this office and defense counsel;
• Enters cases into management information system for tracking of cases in the office;
• Maintains daily filing of incoming reports, notes, correspondence, pleadings, etc.;
• Obtains copies of jail sheet and determines if their attorney has any cases to file for first appearances;
• Keeps track of attorney’s calendar;
• Ensures police reports are turned in for the attorney to make charging decisions;
• Composes letters to law enforcement to request further follow-up in some cases;
• Prepares journal entries, issues warrants, bench warrant bond forfeitures, issues summons and any legal documents as required in each case;
• Prepares trial notebooks for jury trials;
• Cross trains in other areas to cover those positions when vacant;
• Works with law enforcement by telephone and in person;
• Notifies interested parties by phone of detention and CINC hearings within 48 hours or 72 hours;
• Prepares the charging documents consisting of Information and Warrant;
• Administrative Associate is responsible for getting the charging documents filed with the Clerk of the District Court’s Office, and if necessary obtains a Judge’s signature on the warrant;
• Prepares Governor’s warrants, extraditions and detainers and fugitive warrants as well as schedules transport with Sheriff’s Office and governing state;
• Prepares all subpoenas needed in each case and notifies their attorney if service is not received;
• Ensures all signatures by CSO, ISO, and LEO and dissemination papers after looking at file;
• Executes an inquisition in obtaining certain medical records or information;
• Files Care and Treatment documents, notifies evaluators, law enforcement, court and petitioners of hearing time and date;
• Receives and notifies merchants and/or citizens of collecting insufficient fund checks;
• Maintains up to date training to be certified by Kansas Highway Patrol to obtain access to the CJIS program to run a Triple I, 27, and KBI Rap and order certified driving records in all traffic and criminal cases;
• Performs other duties as deemed necessary or as required.

Requirements

• Two years related experience, High School Diploma or G.E.D.; or Associate’s degree; or equivalent combination of education and experience.
• Experience in the criminal justice system.
• Certificate, License: Notary Public.

Core Competencies

Demonstrates expertise in case management, legal document preparation, and coordination with law enforcement within the criminal justice system. Proficient in maintaining accurate records and ensuring compliance with legal procedures.