Administrative Assistant - Xfinity Center

Legends Hospitality, LLC; Massachusetts; On-site; USD 20,457 - 29,136; Part time

Job summary

Legends Hospitality, LLC is seeking an organized office professional in Massachusetts to manage payroll and assist in event preparations. Responsibilities include maintaining timesheets, coordinating events, and ensuring office operations run smoothly. Candidates must have an Associate's Degree or equivalent experience in accounting and familiarity with Microsoft Office.

Hours may vary depending on events, including nights and weekends. Salary is $18 per hour.

Qualifications

• Associate’s Degree or three years of accounting experience required.
• Experience in the hospitality industry is a plus.
• Ability to perform duties above expectations with little supervision.

Responsibilities

• Maintain timesheets and data entry of payroll.
• Complete tip reporting functions.
• Assist with checking in employees and vendors before events.

Skills

Payroll experience

Proficiency in MS Word, Excel, Outlook

Organizational skills

Professional demeanor

Strong written and verbal communication skills

Education

Associate’s Degree or three years of accounting experience

Bachelor’s or higher (preferred)

Tools

Microsoft Office (Excel, PPT, Word, Outlook)

Job description

Responsibilities

• Maintain timesheets and data entry of payroll.
• Complete tip reporting functions.
• Send all payroll reports to appropriate management for review each week and maintain strict payroll deadlines.
• Complete time sheets for temporary employees and email to appropriate personnel.
• Assist with checking in employees, temps, and other staff/vendors before events or concerts.
• Maintain calendar, arrange appointments, and coordinate on projects with the Management Team.
• Maintain a variety of files and records of information (attendance, event files, employee files, vendor files, etc.) and serve as keeper of the records for all current and closed files within the office.
• Place and answer phone calls, take accurate messages, direct inquiries appropriately, and greet and direct visitors.
• Maintain inventory of office supplies.
• Monitor office equipment (printers, scanners, computers, etc.) for proper functioning and arrange repairs if needed.
• Retrieve, screen, and deliver mail correspondence; coordinate FedEx and UPS mailings.
• Draft letters, reports, and other correspondence in a timely, accurate manner.
• Complete a variety of reports for management, demonstrating proficiency in Excel and Word.
• Enforce and implement corporate policies and procedures and remain well informed of all office functions.
• This position will incorporate duties of other positions, including but not limited to Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.
• Assist with accounts payable, scanning files to management, and other functions.
• Assist in analyzing and reviewing vendor statements for accuracy and resolve problems as necessary.
• Maintain Product Receiving Log.
• Contribute to the team atmosphere and exhibit flexibility.
• Hours may vary depending on the concert or event schedule; some nights and weekends may be required.
• Perform other related duties, tasks, and responsibilities, and special projects as required from time to time.

Pay rate: $18 per hour.

Practice safe work habits, follow all safety policies and procedures, complete company-wide safety training, and any additional job‑specific safety training.

Qualifications

• Associate’s Degree or three years of accounting experience required.
• Experience in the hospitality industry is a plus.
• Experience in office management principles and procedures.
• Payroll experience required.
• Proficiency in MS Word, Excel, Outlook, PowerPoint, database and internet searching skills.
• Ability to perform duties above expectations with little supervision.
• Professional demeanor with the aptitude to interact with poise and uphold the company name.
• Strong written and verbal communication skills.
• Must be able to follow direction and then instruct others to follow those directions.
• Excellent organizational skills.
• Ability to participate in a team environment.
• Hours may be extended or irregular to include nights, weekends, and holidays.
• Travel to our second venue in Dallas may be required.
• Skills Preferred: Microsoft Office (Excel, PPT, Word, Outlook).
• Education Preferred: Bachelor’s or higher.

Legends Global is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.