Administrative Assistant Womens Services

CJW Medical Center; Richmond (VA); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

Prescription coverage

Dental coverage

Vision coverage

Wellbeing support

Paid time off

Family leave

401(k) match

Education support

Tuition assistance

Fertility benefits

Life insurance

Job summary

Johnston-Willis Hospital is seeking an Administrative Assistant to support the Senior Executive Assistant and hospital leadership. You will communicate with staff, patients, and physicians, helping with correspondence, minutes, and meeting logistics.

The role requires prior secretarial experience, medical terminology awareness, and solid computer skills. The position includes organizing calendars, travel arrangements, and maintaining records within a fast-paced healthcare environment.

Qualifications

• Previous experience as secretary with computer and word processing skills is required.
• Medical secretary with computer skills preferred.
• Graduate of a secretarial school with medical terminology and computer course also preferred.

Responsibilities

• Assist Senior Executive Assistant and staff; provide courteous customer relations.
• Take minutes at meetings and organize work to complete duties efficiently.
• Set up meetings and assist with on-site function arrangements for committees.
• Maintain departmental records and charts to meet regulatory standards.
• Collect/audit daily/monthly statistics and provide reports as requested.
• Maintain calendars and coordinate travel for the COO and other executives.

Skills

Customer service

Communication

Meeting coordination

Documentation and records management

Minuting meetings

Education

Secretarial school diploma

Medical terminology knowledge

Tools

MS Word

Scheduling software

Job description

Hourly Wage Estimate: $18.69 - $26.16 / hour

Learn More About The Benefits Offered For This Job.

The estimate displayed represents the typical wage range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. The typical candidate is hired below midpoint of the range.

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Administrative Assistant Womens Services with Johnston-Willis Hospital you can be a part of an organization that is devoted to giving back!

Job Summary And Qualifications

The Administrative Assistant assists the Senior Executive Assistant, patients, visitors, other departments, co-workers and physicians as necessary; exhibits excellent customer relations; shows courtesy, compassion and respect. Communicates with hospital staff members, other hospital Administrative staffs, Directors and Physicians

• You will complete correspondence and documents, take minutes at assigned meetings, organizing work to complete duties effectively and efficiently.
• Organize and set up for meetings and other functions. Assist other HCA committees and groups for on-site meeting functions as necessary
• You will maintain departmental records, files and charts to meet regulatory standards and hospital policy
• Collect/audit statistical data daily/monthly for designated areas. Provides daily/monthly reports as requested
• Maintain calendars, set appointments and coordinate travel arrangements for Chief Operating Officer and other Senior Executives.

What qualifications you will need:

• Previous experience as secretary with computer and word processing skills is required
• Medical secretary with computer skills preferred
• Graduate of a secretarial school with medical terminology and computer course also preferred

Benefits

Johnston-Willis Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn More About Employee Benefits

Note: Eligibility for benefits may vary by location.

Johnston-Willis Hospital has provided quality healthcare services since 1909, giving patient's access to highly-trained physicians and advanced technology. With more than a century of pioneering healthcare, our 290+ bed hospital is one of the leading acute care facilities for Greater Richmond and the Tri-Cities area. We offer a full range of healthcare services, with specialties in cancer care, and neuroscience at our first-in-Richmond Neuroscience and Gamma Knife Center, and we are the first in the United States for HCA Healthcare, and the first in Central Virginia to offer Focused Ultrasound for essential tremors. With our sister facility, Chippenham Hospital, we've provided and continue to provide a wide range of services to Central Virginia.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.