Administrative Assistant - West Palm Beach/ Greenacres

Camelot Community Care Inc; Southwind Manor (FL); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401K Plan

11 paid holidays

Generous vacation and sick time

Tuition and CEU reimbursement

Flexible spending accounts

Disability and life insurance

Job summary

Camelot Community Care Inc. in the West Palm Beach/Greenacres area is seeking an organized administrative professional to support day-to-day operations.

You will screen calls, manage schedules, process invoices, maintain records, and assist with reports and budgets while ensuring building safety and compliance. This role offers competitive salaries and benefits as part of Camelot's commitment to a supportive team environment.

Qualifications

• Minimum of one year of administrative or secretarial office experience.
• Strong organization and record-keeping abilities.
• Ability to handle multiple tasks and deadlines.

Responsibilities

• Answers and screens telephone calls.
• Enters and updates information in relevant databases.
• Maintains schedules and calendars.
• Reads and routes incoming mail.
• Composes and types routine correspondence.
• Prepares and processes all billing procedures.
• Organizes and maintains client records.
• Ensures safety and compliance of building per Camelot policy.
• Prepares outgoing mail and communications.
• Orders and maintains office supplies; arranges equipment maintenance.
• Maintains petty cash drawer and accounting.
• Maintains personnel files and other employee documents.
• Collects timesheets and transfers information to summary sheets.
• Processes and submits cash receipts.
• Assists in preparation of reports, budgets, and required filings.

Skills

Office administration

Data entry

Telephone screening

Record keeping

Education

High school diploma or GED

Job description

This position will work primarily in the West Palm Beach/ Greenacres areasWorking for Camelot is a unique experience where each employee is asked not only to shape the future of the children they serve but also help shape the future of the company. We take pride in our organizational culture of allowing local programs and staff an appropriate amount of autonomy to design and deliver services that best meet their community's needs. Camelot is not a top-heavy organization but instead we place our trust and confidence in local leadership with the corporate administration providing guidance, support and the necessary resources to provide high quality services.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.1. Answers and screens telephone calls ensuring accurate messages are taken.2. Enters and updates information in relevant computer data bases for assigned program(s).3. Maintains various schedules and calendars.4. Reads and routes incoming mail.5. Composes and types routine correspondence and dictation.6. Manage, prepare and maintain all accounts payable for the office.7. Organizes and maintains client records.8. Ensures safety and compliance of physical building to include fire drills, safety assessments, safety reports, and other building and safety issues per Camelot policy and procedures.9. Prepares outgoing mail and correspondence including but not limited to e-mail and faxes.10. Completes all billing procedures as assigned and distributes to appropriate person.11. Orders and maintains office supplies, and arranges for equipment maintenance.12. Maintains petty cash drawer including distribution and accounting.13. Maintains personnel files and other employee related documents.14. Collect timesheets and transfer information to summary sheets and maintain records of all timesheets, leave requests, etc.15. Collects/receives, processes and submits all cash received at the office.16. Assist in the preparation and completion of reports, budgets, and other required reports.EDUCATION and/or EXPERIENCEHigh school diploma or general education degree (GED); minimum of one year previous administrative or secretarial office experience.We invest in you!Health Insurance PlanDental Insurance Plan401K Plan11 paid holidaysGenerous vacation and sick time benefitsTuition and CEU reimbursementFlexible spending accountsSupplemental insurance packages including disability, life insurance, and other productsCamelot employees receive competitive salaries, performance-based pay in some positions, on-going training, CEU opportunities, as well as promotional opportunities throughout the company. Most importantly, joining Camelot provides an opportunity to be part of a team that is dedicated to providing the highest quality of care to children in a supportive and friendly work environment.Camelot Community Care is an equal opportunity employer and a drug free workplace.All positions require screening through the Florida Background Screening Clearinghouse.Learn more at https://info.flclearinghouse.com.